Follow-up on post-meeting actions

gilles_pittet.pngGilles Pittet |

In today's professional world, meetings are inevitable. In particular, they are essential for planning, decision-making and monitoring projects. According to a recent WEDO survey, the biggest challenge for many professionals is the follow-up on post-meeting actions.

This article aims to provide you with practical advice on how to overcome this challenge and maximise the effectiveness of post-meeting follow-up.

Here are 6 concrete actions that you can apply to your follow-up:

  • Clear assignment of tasks: during the meeting, clearly assign responsibilities. Each action should be assigned to a specific person with a clear date. At the end of the meeting, recheck the tasks assigned and complete them if necessary.
  • Use meeting/project management tools: integrate tools such as WEDO to track the progress of tasks from one meeting to the next. These platforms provide a clear view of the actions to be taken and their progress.
  • Meeting summaries: send a meeting summary to all participants, including a list of actions to be taken, who is responsible for each task and the related deadlines.
  • Plan follow-up points: schedule follow-up meetings to review progress. At the start of these meetings, review any outstanding tasks. These regular updates help to maintain momentum and adjust plans if necessary.
  • Open communication: encourage regular communication between teams. This helps to resolve issues quickly and share updates on ongoing tasks.
  • Recognition and feedback: value successes and give feedback on completed actions. This strengthens the team's motivation and commitment.

For these strategies to be effective, it is essential to establish a culture of responsibility and transparency within your team. Encouraging each member to take ownership of their tasks and to communicate openly about progress contributes greatly to the overall effectiveness of monitoring. Similarly, it's important to remain flexible and adapt to changing circumstances, while keeping an eye on the final objectives. By implementing these practices, you will not only see an improvement in the follow-up of actions, but also a strengthening of the cohesion and dynamics of your team.

Post-meeting action tracking doesn't have to be a source of stress. By adopting these strategies, you can turn this challenge into an opportunity to improve the productivity and effectiveness of your meetings and your team.

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