Use case
Run executive committee meetings without the admin chaos
As an executive assistant, you manage critical information that keeps your organisation running smoothly, bringing together input from across the team and top-down direction. WEDO helps you streamline meeting preparation, capture real-time notes, and ensure every decision leads to action.
The challenges executive assistants know all too well
Action items disappear after every meeting
Tasks get agreed, owners are named, deadlines are set. Three days later nothing has moved. Without a shared system holding every action item after the meeting ends, good intentions stay intentions.
You should not be chasing Follow ups
When tasks have no visible owner and no shared deadline, the only person keeping things moving is you. Every week. The same people. The same tasks. That is not coordination. It is a gap in the system.
Decisions get lost without a clear record
Between the room and the inbox, what was agreed, who owns it, and what happens next got lost. The next meeting starts by covering the same ground again.
Workflow
Built for executive assistants
WEDO is designed to simplify your workflow. From gathering and preparing documents to managing follow-ups, WEDO helps you save time and focus on what matters most.
Before
Collaborative agendas for prepared teams.
Build the agenda in WEDO and share it with attendees before the meeting starts. They add their own items, documents are attached, and everyone arrives prepared. You spend minutes setting up, not hours coordinating.
During
Focus on the meeting, not the notes.
As the meeting runs, WEDO's AI transcript captures every word in real time to assist you with your note-taking. From that live record, WEDO automatically extracts the minutes, records every decision, and assigns action items with owners and deadlines. By the time the meeting ends, everything that was agreed is already documented and ready to act on.
After
Minutes sent. Tasks assigned. Nothing to chase.
WEDO drafts the minutes and an AI-powered summary of everything discussed for you to review before anything goes out. Once approved, the summary lands in every inbox, tasks are assigned to the right people, and every decision is visible to everyone who owns a piece of it. The meeting ends and the work begins.
Follow-up
Never let a decision get away.
Tracking progress is effortless: you can follow tasks and projects your way using Gantt, Kanban, list, or table views, and use custom filters to personalize your tracking. With integrated comment threads for collaboration and automated reminders to keep everyone on track, nothing gets lost in an inbox or requires chasing.
Secure meeting intelligence
Sovereign AI. No bots. Private data.
No bot joins your meetings
Unlike traditional AI tools that send a visible bot to record and transcribe, WEDO operates quietly in the background. By eliminating the bot, it ensures conversations remain natural, authentic, and unrestricted.
Works both online and on-site
WEDO records and transcribes whether your meeting is on a video call or in person. Wherever the conversation happens, the minutes, decisions, and action items come out the same way- automatically, without anyone taking notes.
Your meeting data never leaves WEDO
WEDO operates on sovereign AI infrastructure hosted in Switzerland, ensuring your team’s discussions and decisions remain private, under your control, and are never used to train models or shared outside your organisation.
Trusted by 30,000+ users
What Executive Assistants say
“WEDO has revolutionized the way we manage meetings! Whether it's for the Board of Directors, the bank's management, executive meetings or those of consultants, everything is now easily orchestrated thanks to WEDO.”
Regula Oberdorfer
Executive assistant, Raiffeisen Bank Diepoldsau-Schmitter
“As an executive assistant, WEDO has saved me a lot of time, especially in managing and following up tasks. The transmission of information within the company is now child's play. Thanks to its very intuitive functions, the employees quickly became familiar with WEDO.”
Morgane Navarro
Executive Assistant, Raiffeisen Bank of Gros-de-Vaud
“Minute-taking is a widely used feature within my organization. Preparing meetings in advance saves a significant amount of time. Information is instantly available to everyone.”
Jessica Zbinden
Executive assistant, Raiffeisen Bank Pierre Pertuis
“I can no longer imagine an office day without WEDO. Whether it's taking minutes, creating checklists or managing pending items - WEDO takes office organization to a new level.”
Doren Bernek
Executive assistant, Raiffeisen Weinland
“The immediate visibility of entries on WEDO has saved us a lot of time by making information emails superfluous.”
Alexandra Locher
HR Specialist - Executive Assistant, Raiffeisen Bank Sion & Region
Keep your meeting data secure and compliant
Handle agendas, minutes, and sensitive documents with confidence. WEDO is built with enterprise-grade security and industry best practices, so your data stays protected.
ISO27001
SOC2 Type II
GDPR
nFADP
HDS
FINMAEverything behind a streamlined executive meeting
- Instead of chasing team members for updates, they submit topics directly to the agenda, allowing everyone to attach relevant files in advance.
- Set a strict time allocation for each agenda item. This helps you maintain control over the meeting duration and prevents discussions from overrunning.
- Automate the structure of your recurring departmental meetings. Topics to be reviewed periodically are automatically programmed, saving prep time every week.
- Keep your team engaged by assigning specific owners or presenters to individual agenda topics, ensuring clear accountability during the session.
- The ultimate timesaver. The AI records and transcribes discussions in real time, automatically drafting clear, concise meeting minutes and highlighting key points without manual note-taking.
- Easily isolate and highlight critical decisions made during the meeting. They are flagged in a dedicated feed, making them instantly searchable for future reference.
- Manage and display the agenda inside Teams while the meeting runs. Your team collaborates over video. The agenda and the conversation stay in the same place.
The architecture that keeps every directive on track
- Forward any email from the executive inbox to WEDO with a single click. The subject becomes the task title, the body becomes the description, and attachments link automatically. Requests are tracked from the moment they land. No manual re-entry. No follow-up required
- Pass executive directives to department heads, set deadlines, and track execution, all without manual reminders. Distinct workspaces give every team a clear overview of progress across tasks and projects.
- Every task delegated during a meeting is automatically linked to the precise item in the minutes. If a team member is unsure about what needs to be done, they can refer directly back to the context of the initial discussion.
- WEDO automates the scheduling of essential periodic milestones: monthly reports, management committees, board meetings. No strategic deadline is ever missed. With a single click, the assistant deploys a checklist template, delegating standardised tasks to the relevant team members with deadlines calculated automatically.
- Allows the assistant to create standardised checklists, from onboarding a new Executive Committee member to contract signing workflows, ensuring strict compliance with executive protocols.
- External providers (lawyers, auditors, communication agencies) can be invited into dedicated workspaces securely and free of charge, without gaining access to the company's confidential data. This streamlines collaboration, centralises shared minutes, and tracks post-meeting actions in a single location
- OneDrive, Google Drive, or SharePoint folders can be linked directly to your WEDO project workspaces. Everyone always has access to the most up-to-date working version.
The infrastructure protecting your most sensitive records
- Executive Committee minutes are drafted, reviewed, and legally signed inside WEDO. There is no download, no upload to a third-party tool, no transfer. The less a document moves, the less exposure it carries.
- WEDO's servers are in Switzerland and run on renewable energy. Your data belongs entirely to your organisation. It is never used to train a model.
- Create an ultra-confidential workspace for the Executive Committee and Board of Directors, while still inviting external providers such as architects, lawyers and auditors, or department heads, to specific projects. External members have no visibility over the rest of the network, eliminating any risk of leaks around sensitive documents including financial reports and HR notes.
- In the event of a dispute or doubt ("Who approved this item?", "When was this decision made?"), the assistant has indisputable proof. WEDO automatically maintains a comprehensive audit trail of every data change.
- American tools are subject to the Cloud Act. US authorities can legally access your data. WEDO is not subject to that. Your meeting content is governed by Swiss data protection law and GDPR. For an executive management team, this legal airtightness is a non-negotiable prerequisite.
- Log into WEDO seamlessly with standard Microsoft Entra ID credentials. Automated SSO ensures secure, single-click access across your entire organization, while instantly revoking WEDO entry and confidential file access as soon as an account is deactivated in your corporate directory.
Questions about WEDO and how it works
Struggling to Stay Organized?
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