Trello

Asana

Decisions

Monday.com

eSéances

MS Teams

MS Planner

Raiffeisen

Atupri

AO Foundation

SD Construction

HEIA-FR

Ballmer Partner

ECAB

Sageco

Carouge

Police Lausanne

Promotion Santé Valais

CCIG

HEG-FR

Croix-Rouge

Cursus Formation

ElfenauPark

Fédération Vaudoise des Entrepreneurs

Fondation du Relais

Liosaplast AG

Create collaborative workspaces to share tasks with your teammates and view all your tasks in one place.

Task Management​

Collaborate on a meeting agenda that inspires a thoughtful two-sided conversation.

Show Up Prepared

Keep conversations with your direct reports in one place, look back on past notes, and never forget what was said.

Stay Organized

Carry over incomplete talking points and action items from previous one-on-one meetings.

Save Time

Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports.

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Power your 1:1's with WEDO

Keep control over the duration of your meetings by setting the time allocated to each topic on your agenda.

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Meeting time management

Show your direct reports that you care by remembering what they said during past meetings. With WEDO, you can see a history of every 1-on-1 conversation you’ve had and ensure that you’re well prepared for the next meeting.

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Before the meeting

Great managers encourage ongoing learning, professional development, and real-time feedback. During your meeting, both you and your report can add items to the agenda, discuss them using comments, takes notes and summarize critical decisions and tasks.

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During the meeting

Once you’ve addressed and summarized all your meeting topics, send your meeting notes to all attendees. All your past meetings are a tab away, so you can easily refer to them later on. Tasks are assigned and clearly trackable.

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After the meeting

WEDO allows you to digitally sign all your reports with legal validity - SES, AES and QES

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Qualified electronic signatures

Discover all WEDO features

Held once a month, quarter, or half-year, as required, these privileged meetings provide a confidential and open communication space, encouraging in-depth discussion of individual and collective objectives. They create a valuable opportunity to discuss each employee's specific challenges and needs, fostering better mutual understanding. Moreover, these meetings provide a framework for recognizing individual achievements and contributions, reinforcing a sense of accomplishment and belonging to the team. Thanks to these personalized exchanges, bilateral meetings contribute to more effective personnel management, more focused professional growth, and solid, fulfilling working relationships.

## Key topics for a bilateral meeting

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management. Here are some of these topics:

### 1. Ongoing assessment
Discuss objectives for the current period and assess progress and results achieved. Identify successes and areas requiring further attention.

### 2. Professional Development
Explore opportunities for employee development, training, and professional growth. Identify skills to be strengthened and possible progression paths.

### 3. Feedback
Exchange constructive feedback on work performed, highlighting strengths and addressing areas for improvement. Encourage open dialogue to stimulate continuous learning.

### 4. Needs and Challenges
Allow employees to express their needs regarding resources, assistance, or support to accomplish their tasks. Discuss possible obstacles and find solutions together.

### 5. Work-Life Balance
Address workload-related issues, stress levels, and work-life balance. Identify measures to support employee well-being.

### 6. Projects and Initiatives
Discuss future projects, new initiatives, and potential employee contributions. Encourage active participation and creativity.

### 7. Management feedback
Offer employees the opportunity to share their feelings about management, work methods, and team communication. Foster an environment of trust and continuous improvement.

### 8. Focus on Vision
Ensure that the employee understands and adheres to the team or company's overall vision, values, and goals.

### 9. Resources and Support
Identify the resources required for the associate's success and ensure that he/she has the proper support to carry out his/her tasks.

### 10. Long-Term Planning
Examine longer-term perspectives and discuss the employee's career aspirations and how these align with team or organizational goals.

_"Enabling discussions in bilateral meetings, in a more intimate way and with a long-term vision, brings a notable benefit to the employee's career in the company. It makes them feel valued, heard and recognized above all. Setting clear, long-term objectives is a real motivator for them."_

**Marie Rudaz-Jaeggi**, *[AmbitionSuccess.ch](http://ambitionsuccess.ch/)* - MORGES

Team leaders and employees can establish fruitful collaboration, foster professional development, and maintain a positive working climate by addressing these topics regularly and in-depth at bilateral meetings.

## Use WEDO to keep track of your bilateral meetings!

![1_1 ENFR.png](https://wedo-assets.sos-ch-gva-2.exo.io/1_1_ENFR_78b8a89537.png)

With WEDO, you can prepare your agenda jointly with your manager or colleague. In this way, each participant can prepare the questions or topics to be addressed.

Generally speaking, the agenda items for a bilateral meeting are recurrent. WEDO enables you to set the topics so that they recur from one time to the next to ensure that discussions are followed up and that objectives evolve.

Once completed, the minutes are locked and remain available to both participants for consultation.

::button-primary[Schedule a live demo]{link="/demo"}

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management.

Topics for bilateral meetings

## What are meeting minutes?

Minutes are a **summary of the exchanges and discussions observed** during a meeting, as well as the decisions made and actions taken. A meeting is considered successful when it is followed by minutes that are quickly distributed containing all the key information: what was discussed, who did what and when and what tasks resulted from the decisions. The meeting minutes specify:

* Attendees
* Absentees (as well as those excused)
* The place of the meeting
* The date of the meeting

Each item discussed should include:

* Presenter
* A summary of the main discussions
* Decisions made
* The tasks delegated during the meeting, assigned to specific person, with a deadline if possible

## The important role of the editor

The editor plays an important role in the success of the meeting. Often, this person in charge of preparing the meeting is also responsible for writing the minutes and distributing the final version to all participants. Therefore, the writer must have a certain number of qualities: precision, systematism, ability to listen, speed and organization are all essential assets for a meeting to be well conducted from its preparation to its conclusion.

## 1\. Prepare your agenda

For a meeting to be optimal, it is of course necessary to devote a significant amount of time to its preparation. Therefore, the writer, supported by the organizer, must prepare the agenda conscientiously while keeping in mind the objectives of the meeting. The agenda allows the participants to be presented with the topics to be discussed in advance. Its main purpose is to facilitate the meeting on the day. During the meeting, whether face-to-face or by videoconference, the points will be discussed in chronological order, which is why the agenda must be designed with this in mind beforehand. To facilitate the conduct of the meeting, the writer can add paragraphs and files to the agenda in order to provide sufficient documentation and make it accessible to the participants. A carefully prepared agenda will promote an efficient and operational meeting!

## 2\. Check the agenda before the meeting

Ideally, the agenda should be prepared collaboratively. Each participant should be able to contribute to the agenda item for which they are responsible. If you do this in your organization, the writer should check the content of the agenda before the day of the meeting. This way, he or she will have in mind the topics to be covered and the order in which they will be discussed. By checking the agenda, the writer will keep in mind the main theme of the meeting and will probably be able to optimize the writing of the minutes.

## 3\. Sum up the essence of the discussions

In order to ensure that the minutes of the discussions can be consulted and understood by everyone, the writer must demonstrate a strong ability to sum up while striving to remain clear enough to accurately convey the exchanges. Indeed, those who are not present must be able to understand the essence of the discussions and the decisions made by reading the minutes. Sentences that are too complex would make the reading tedious. This is why the writer must be concise and able to summarize the sometimes complex discussions.

## 4\. Write systematically

During the meeting, the type of writing reserved for the minutes is an important element that will determine the quality of the report. Indeed, it is advisable to proceed in a systematic way. This approach will have the advantage of allowing the writer to improve his or her efficiency and to have a clear framework for the report in mind. It will also make reading easier. So, if you are writing a report, try to think of the best way to construct your writing. For example, you could compose each of your points in the following way:

* Add paragraphs, to capture the essence of the discussion
* Highlight the decisions you are making
* List the tasks arising from the decisions - naming a person responsible for each task

In short, each of your points will be articulated between paragraphs, decisions and tasks. By having such a framework in mind, you will avoid forgetting and will remain attentive to the importance of decision-making, a dimension that is sometimes lacking when you reach the end of the meeting.

## 5\. Highlighting decisions

As already mentioned, it is very important to highlight all the decisions made during the meeting. Let's not forget that meetings are often used to decide on different topics in order to progress towards the set objectives. Therefore, always ask yourself at the end of a paragraph if a validated decision deserves to be highlighted. By being attentive to the highlighting of decisions, you will also make it easier for participants or those who are not present to reread the document.

## 6\. Define and delegate tasks during the meeting

Too often, at the end of a meeting, participants do not know what needs to be done and especially who is responsible for the actions to be taken. In order to make employees operational at the end of the meeting, make sure to clearly define the actions to be carried out from one meeting to the next. Also appoint a person responsible for each task - even if it means specifying all the people concerned by the task in question. If you can, also specify the due date so that the person in charge knows the deadline for completing the task.

## 7\. Make a summary point at the end of the meeting

This tip is for those who wish to make a "summary" point in order to facilitate the rereading of the minutes. This approach will also have the advantage of anchoring in the minds of the participants the important elements such as the major decisions that were decided upon. For example, a summary can include only the most important decisions or the tasks that need to be completed in priority before the next status meeting. You can also present your summary in a bulleted list - the important thing is to keep it short and to the point.

## 8\. Proofread and correct the minutes quickly

There is no need to specify how essential it is to reread the minutes at the end of the meeting. It is best to do this sometimes tedious work directly after the meeting. This way, the writer will still have the essence of the discussions in mind and will be able to provide accurate and efficient work. Once it has been proofread, the minutes can be shared quickly with all the participants so that they are immediately operational. Those who are not present will be able to take note of the discussions and also carry out the actions for which they may be responsible.

## Summary

![](https://wedo-assets.sos-ch-gva-2.exo.io/2021_05_visual_8_tips_to_improve_your_meeting_minutes_2_1024x576_ad00334b94.png)

## Digital tools make it easier to write your minutes

After reviewing these 8 tips, we can see how difficult the editor's job is. But how do you easily cover all of these recommendations in order to effectively write your meeting minutes?

Fortunately, there are many collaborative tools that offer to help you in this sometimes tedious and time-consuming task. WEDO will accompany you before, during and after the meeting so that you can focus on the essential: the success of your meeting. By collaborating during all the stages of the meeting, you will also promote the proper conduct of the _meeting_. Indeed, the editor must be supported by all the participants, all responsible for the success of the meeting.

With WEDO you can make your meetings more efficient by writing the minutes in real time. Many features allow you to add content easily: paragraphs, decisions, tasks and files are all elements that will feed your minutes. What is the best feature with WEDO? You can take advantage of a powerful search tool! In a few clicks, and using the right keyword, launch a search through the content of your meetings, decisions, tasks or even files. You can instantly access what you are looking for! It's so easy to write minutes with WEDO that you won't have to waste time rewriting them after the meeting. Make your meetings more efficient!

The role of the meeting writer is essential, but it is by no means an easy task and requires a number of skills. Do you regularly have to write meeting minutes? Then this article was written for you! Discover 8 tips to improve your meeting minutes.

8 tips to improve your meeting minutes

Two Fribourg SMEs, WEDO and [Swiss Statistical Design & Innovation](https://swiss-sdi.ch/en/home/), have won the Trophées PME 2023 contest of the Fribourg conurbation. This distinction was awarded at the awards ceremony, held last Thursday at the Forum Fribourg, in the presence of some 200 guests. This biennial competition aims to reward dynamic and creative companies based in the conurbation, as part of its economic promotion activities.

**Competition winners:**

In the SME category, WEDO won over the jury with its innovative SaaS (Software as a Service) tool for preparing meetings, tracking tasks assigned to employees and drafting minutes in real time. The company now has 15 employees.

**Watch the video portrait of WEDO**

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As for the micro-company category, Swiss Statistical Design & Innovation stood out thanks to its artificial intelligence models based on "smart data" (intelligent data processing). Founded in 2018 by three EPFL engineers, the company has developed models capable of providing strategic advice based on statistical analysis and currently employs six staff.

© _Video credits: henrik.olofsson_

In the SME category, WEDO won over the jury with its innovative SaaS tool for preparing meetings, tracking tasks assigned to employees and drafting minutes in real time. The company now has 15 employees.

Trophée PME : discover WEDO in video

Featured Articles

two women discussing about business topics

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Make it easier for managers and their direct reports to collaborate on talking points, exchange feedback, and have engaging conversations.

One-on-Ones

## Dive into the world of WEDO with SEBconnect!

In this video, Sébastien Bouvier, a recognised specialist in productivity tools, introduces you to WEDO, an innovative platform for collaborative project management. After an in-depth evaluation, Sébastien highlights the many features of WEDO that are revolutionising teamwork. Explore how this tool can not only optimise your organisation, but also enhance the synergy and effectiveness of your collective projects.

_Video available in French_

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In this video, Sébastien Bouvier, a recognised specialist in productivity tools, introduces you to WEDO, an innovative platform for collaborative project management. 

Sebastien Bouvier tests WEDO on his SebConnect channel

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Sebastien Bouvier reviews WEDO

![signature électronique](https://wedo-assets.sos-ch-gva-2.exo.io/e_signature_EN_8a3f605424.png)

We are delighted to announce the launch of a long-awaited new feature on our platform: [qualified electronic signature](https://wedo.com/features/electronic-signatures) for minutes of meetings.

Developed in direct response to the needs expressed by our customers, particularly financial institutions and companies involved in formal decision-making processes, this functionality is now available to **facilitate the legal management of your documents**.

With qualified electronic signatures, you can now legally sign your meeting minutes in compliance with **Swiss and European laws**. Whether for boards of directors, foundations, or management meetings, this solution has been designed to meet your strictest protocols.

[Discover the feature](https://www.youtube.com/watch?v=UJcdP3tymsM)


Network administrators can now activate the electronic signature in their network settings. For more information, please get in touch with our customer support team, who will be happy to assist you.


::button-primary[Schedule a live demo]{link="/demo"}

We are delighted to announce the launch of a long-awaited new feature on our platform: qualified electronic signature for minutes of meetings.

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Qualified electronic signatures for your reports

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

::button-primary[Try WEDO for free]{link="/signup"}

::button-primary[Schedule a live demo]{link="/demo"}

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

WEDO forOne-on-Ones

Ready to dive in?Book a demo today.