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> **ℹ️ We’re not actively hiring… but almost!**
We always keep the door open for motivated talent. If you think you can make a difference, send us your resume — we love good surprises! 🙌
> 

## About WEDO

WEDO is a Swiss-based SaaS company transforming the way teams collaborate and manage meetings. Designed to streamline workflows, our platform simplifies task tracking, meeting documentation, and team alignment, ensuring organizations operate with efficiency, transparency, and accountability. By centralizing meeting discussions, decisions, and follow-ups, WEDO helps teams stay organized and focused, reducing time wasted on ineffective communication and missed action items.

Trusted by a wide range of organizations—**including banks, municipalities, healthcare institutions, corporate teams, and company boards**—WEDO enhances productivity by fostering structured collaboration and seamless information sharing. Our intuitive interface and powerful features enable teams to keep track of responsibilities, monitor progress, and ensure that nothing falls through the cracks.

WEDO serves as a comprehensive project management tool, allowing teams to create project workspaces, schedule meetings, assign tasks, and share files with project members. Features such as Kanban views, custom fields, and real-time communication facilitate efficient project tracking and collaboration.

As we continue to grow in the Swiss German market, we’re looking for a **Sales Account Executive (AE)** to join our expanding team. In this role, you’ll be responsible for driving revenue growth by turning qualified leads into happy customers—and happy customers into loyal ambassadors. 💼🚀 If you're excited about B2B sales, SaaS, and helping organizations work smarter, we want to hear from you!

For more information, visit our website: [https://wedo.com](https://wedo.com/)

## **Key Responsibilities**

- Own the full sales cycle from demo to close 🏁
- Engage with decision-makers: CEOs, their assistants, department heads, board members, and project managers
- Build strong relationships with new and existing clients in key sectors: banking, insurance, public administration, and healthcare
- Deliver tailored product demos and presentations that show how WEDO solves real business problems
- Collaborate closely with SDRs to convert qualified leads into long-term clients
- Negotiate contracts and close deals in line with company goals
- Provide post-sale support during the onboarding phase, ensuring a smooth handover to Customer Success
- Stay on top of market trends and competitors to refine your approach and maximize impact
- Regularly update Pipedrive and report on sales performance and pipeline health
- Represent WEDO at networking events and trade shows across the Swiss German region

## **Qualifications & Skills**

- Native Swiss German speaker, fluent in English or French
- Proven experience in B2B SaaS sales or account management (ideally in a closing role)
- Excellent communication, negotiation, and presentation skills
- Proficiency with sales tools (Pipedrive, LinkedIn Sales Navigator, etc.)
- Track record of consistently meeting or exceeding sales targets 🥇
- Strong organizational skills and attention to detail
- Comfortable working independently and managing multiple deals at once
- Enthusiasm for tech, teamwork, and making meetings less of a pain 😉

## **Who We’re Looking For**

- A closer who thrives on turning “maybe” into “yes”
- A confident communicator who builds trust quickly
- A solution-oriented thinker who understands customer needs
- A team player who shares knowledge and contributes to shared success
- Someone hungry for results—and driven by impact

## **Why You’ll Love Working at WEDO**

- Join an innovative Swiss SaaS company shaking up how teams run meetings and manage tasks
- Be part of a passionate, supportive team where your ideas actually matter 💡
- Thrive in a fast-growing market full of opportunity
- Enjoy flexible work options (hybrid/remote) and a healthy work-life balance
- Earn a competitive salary with good bonus potential 🤑

## **Location**

Ideally based in **Switzerland** (remote work possible, with occasional travel for client meetings and events).

## **Join Us!**

Ready to close deals that really make a difference? If you love tech, sales, and helping teams work better together, we’d love to meet you.

Sales Account Executive (AE) – Swiss German Market

> **ℹ️ We’re not actively hiring… but almost!**
We always keep the door open for motivated talent. If you think you can make a difference, send us your resume — we love good surprises! 🙌
> 

## About WEDO

WEDO is a Swiss-based SaaS company transforming the way teams collaborate and manage meetings. Designed to streamline workflows, our platform simplifies task tracking, meeting documentation, and team alignment, ensuring organizations operate with efficiency, transparency, and accountability. By centralizing meeting discussions, decisions, and follow-ups, WEDO helps teams stay organized and focused, reducing time wasted on ineffective communication and missed action items.

Trusted by a wide range of organizations—**including banks, municipalities, healthcare institutions, corporate teams, and company boards**—WEDO enhances productivity by fostering structured collaboration and seamless information sharing. Our intuitive interface and powerful features enable teams to keep track of responsibilities, monitor progress, and ensure that nothing falls through the cracks.

WEDO serves as a comprehensive project management tool, allowing teams to create project workspaces, schedule meetings, assign tasks, and share files with project members. Features such as Kanban views, custom fields, and real-time communication facilitate efficient project tracking and collaboration.

As we continue to expand our footprint in the Swiss German market, **we are looking for a dynamic and motivated Sales Development Representative (SDR)** to join our growing team. In this role, you will play a crucial part in driving our business development efforts, identifying new opportunities, and engaging with potential clients to showcase how WEDO can revolutionize their collaboration and meeting management processes. If you are passionate about technology, teamwork, and making organizations more efficient, we would love to hear from you!

For more information, visit our website: [https://wedo.com](https://wedo.com/)

## Key Responsibilities

- Identify and research potential clients, focusing on banks, insurance companies, municipalities, and healthcare organizations, specifically **targeting CEOs** and **their assistants**, **heads of divisions**, **company board members**, and **project managers**.
- Build prospect lists and import them into **Lemlist** and **Pipedrive** for outreach.
- Craft and execute **personalized email campaigns** tailored to industry, region, and job title.
- Conduct cold and warm outreach via **emails**, **LinkedIn**, and calls to generate interest and **schedule demos**.
- Qualify inbound and outbound leads by identifying **decision-makers** and assessing their needs.
- Schedule product demonstrations with the **Sales Specialist** and, if necessary, conduct initial qualification calls via video.
- Maintain accurate records of all interactions in the **CRM** and contribute to sales pipeline updates.
- Represent WEDO at **industry events**, trade shows, and networking opportunities in the Swiss German market.
- Gather feedback from prospects and clients to refine WEDO’s value proposition.

## Qualifications & Skills

- **Native Swiss German** and fluent in English or French.
- Prior experience in **B2B sales, lead generation, or inside sales** is mandatory.
- Strong **communication and persuasion skills** – confident in calling and engaging with decision-makers.
- Familiarity with **CRM tools (Pipedrive)** and outbound prospecting platforms (Lemlist, LinkedIn Sales Navigator).
- Highly organized, autonomous, and driven by targets and KPIs.
- Ability to **adapt quickly** and learn about new industries and competitive landscapes.

## Who We’re Looking For

- A proactive self-starter who enjoys **hunting for new opportunities**.
- Someone with a **growth mindset**, always looking to refine their sales approach.
- A natural relationship builder who thrives in **networking and outreach**.
- A **supportive team player** who actively contributes to WEDO’s collective success.

## Why You’ll Love Working at WEDO

- Be part of an **innovative Swiss SaaS company** transforming how organizations manage meetings and tasks.
- Work in a **fast-growing market** with strong demand for collaboration tools.
- Enjoy a **dynamic and supportive team** where your ideas are valued.
- Hybrid working possibilities and flexibility in your daily work.
- **Competitive salary and bonus structure** based on performance.

## Location

Ideally based in **Switzerland** (remote work possible, with occasional travel for client meetings and events).

## Join Us!

If you are passionate about sales, technology, and helping organizations **improve collaboration and efficiency**, we’d love to hear from you!

Sales Development Representative (SDR) – Swiss German Market

> **ℹ️ We’re not actively hiring… but almost!**
We always keep the door open for motivated talent. If you think you can make a difference, send us your resume — we love good surprises! 🙌
> 

## **About WEDO**

WEDO is a Swiss-based SaaS company transforming the way teams collaborate and manage meetings. Designed to streamline workflows, our platform simplifies task tracking, meeting documentation, and team alignment, ensuring organizations operate with efficiency, transparency, and accountability. By centralizing meeting discussions, decisions, and follow-ups, WEDO helps teams stay organized and focused, reducing time wasted on ineffective communication and missed action items.

Trusted by a wide range of organizations—**including banks, municipalities, healthcare institutions, corporate teams, and company boards**—WEDO enhances productivity by fostering structured collaboration and seamless information sharing. Our intuitive interface and powerful features enable teams to keep track of responsibilities, monitor progress, and ensure that nothing falls through the cracks.

WEDO serves as a comprehensive project management tool, allowing teams to create project workspaces, schedule meetings, assign tasks, and share files with project members. Features such as Kanban views, custom fields, and real-time communication facilitate efficient project tracking and collaboration.

As we expand our footprint across Switzerland and beyond, we are looking for a dedicated and empathetic **Customer Success Executive** to join our growing team. In this role, you'll be the trusted partner for our clients, guiding them from onboarding to mastery of the platform, ensuring they extract full value from WEDO and stick around for the long haul.

If you love technology, thrive on helping people succeed, and want to make an impact by building strong, lasting relationships with clients—read on!

For more information, visit our website: [https://wedo.com](https://wedo.com/)

## **Key Responsibilities**

- Lead client onboarding and training sessions to ensure a smooth implementation of WEDO
- Build and nurture relationships with key client stakeholders (C-levels, assistants, team leads, project managers, etc.)
- Understand client goals and workflows, and advise on best practices to help them get the most out of WEDO
- Proactively monitor usage and engagement, identifying opportunities to add value or prevent churn
- Serve as the voice of the customer internally, providing feedback to the product and sales teams
- Assist with support requests and resolve issues quickly by collaborating with our technical team
- Upsell additional features or licenses when appropriate, in coordination with the sales team
- Create helpful resources (how-to guides, webinars, FAQs) to support client success at scale
- Represent WEDO at industry events, client meetings, and community gatherings
- Contribute to developing and improving our customer success strategy and playbooks

## **Qualifications & Skills**

- Native or fluent Swiss German, with strong English or French skills
- 2+ years in Customer Success, Account Management, Project Management, or a related role in B2B SaaS
- Excellent interpersonal and communication skills, both written and verbal
- Tech-savvy and confident navigating cloud-based platforms
- Strong organizational and time management skills – able to juggle multiple client relationships
- Empathy, patience, and a genuine desire to help people succeed
- Familiarity with CRM systems (Pipedrive), support tools, and collaboration platforms is a plus

## **Who We’re Looking For**

- A people-person who thrives on client happiness and retention
- A trusted advisor who listens first, then guides
- A curious and resourceful problem-solver who loves finding elegant solutions
- A team player who brings positivity, creativity, and accountability to the table
- Someone who treats each client like a VIP (because they are 😉)

## **Why You’ll Love Working at WEDO**

- Join a mission-driven Swiss SaaS company making meetings more productive (finally!)
- Be part of a growing market with real demand for better collaboration
- Work in a friendly, supportive, and innovative team
- Enjoy hybrid work flexibility and autonomy in your role
- Competitive salary 💸

## **Location**

Ideally based in Switzerland. Remote work possible, with occasional travel for client meetings and company events.

## **Join Us!**

If you're passionate about customer success, SaaS, and helping organizations collaborate better, we’d love to hear from you!

Customer Success Executive (CSE) – Swiss German Market

Every day, we juggle a series of tasks, from answering emails and attending meetings all the way to cooking dinner or finally folding that pile of laundry staring us down for days. Task management is everywhere around us, whether we realize it or not. 

But here's the catch: managing tasks is more than checking boxes. It's making sure the right boxes are checked at the right time, by the right people.

For individuals, good task management can mean less stress and more time to spend on what matters most to them. For teams and organizations, it's the difference between controlled chaos and seamless collaboration. When done well, task management becomes a superpower, moving businesses toward growth and ensuring projects are delivered on time (and with fewer sleepless nights).

In this guide, we're going to explore strategies, tools, and best practices that turn task management into a fine-tuned system. Whether you're wrangling your own to-do list or leading a team toward big goals, this can be your roadmap to staying on top of your game. 

Let's get started!


The Ultimate Guide to Task Management: Strategies, Tools, and Best Practices

Most teams don’t realize how much time gets wasted on small, repetitive tasks. Creating the same tasks again and again in your task management software. Manually updating statuses. Following up with team members just to check if something’s been done. These aren’t big jobs, but they pile up quickly and pull attention away from actual progress.
That said, there’s a better way to handle the busywork. Task automation helps you take some of that weight off your team’s plate by setting up simple rules that keep things moving in the background.
In this article, we’ll break down what task automation really means, how it fits into your workflow, and how platforms like WEDO help you build automated systems that keep things moving without constant manual effort.

## What Is Task Automation?
Let’s first take a look at what task automation actually means.
In simple terms, task automation is the process of using technology to handle routine actions in your workflow — things that happen often, follow a pattern, and don’t need human input every single time. Think of it as setting up a system once, so you don’t have to do the same thing manually over and over again.

Instead of logging into your workflow management tool to recreate the same task each week or chase updates by hand, automation lets you set up triggers that do the work for you. For example:
- When a meeting ends, automatically assign action items.
- When a task is marked complete, notify the next person in the chain.
- When a deadline is approaching, send a reminder without anyone needing to click "send."

Task automation isn’t just about saving time, though it definitely does that. It also reduces the risk of things slipping through the cracks. Fewer manual steps means fewer human errors, especially in fast-moving projects or across larger teams.

And the best part? You don’t need a technical background to make it work. With the right workflow management software, task automation can be as simple as setting rules or dragging and dropping steps into place.

## Why Task Automation Helps Teams Work Smarter
Most teams don’t need more hours in the day; they just need to spend less of that time on tasks that don’t need to be done manually.

That’s where task automation makes a real difference. It helps your team cut down on repetitive actions that slow things down, whether that’s assigning the same task to multiple team members, nudging someone about a deadline, or copying information between tools. These tasks might seem small, but they interrupt focus, create friction, and lead to lost time across the board.

Automating these steps does more than saving time, though. It also improves accuracy. When you automate a recurring task or set up a rule for how something should be handled, you eliminate the possibility of someone forgetting a step or entering the wrong detail. Fewer human errors means a more reliable workflow, especially when projects start moving fast.

Additionally, it helps with visibility. Instead of relying on someone to manually update a spreadsheet or notify the next person in line, the system keeps everyone informed in real time. That kind of consistency makes it easier to stay aligned and to trust the process.

On top of that, automation helps you streamline workflows without constantly reinventing how your team works. When your [task management tool](https://wedo.com/blog/how-to-choose-the-right-task-management-tool-for-your-team) handles the handoffs, reminders, and follow-ups, your team can focus on the parts of the work that actually need their attention.

It’s a small shift, but it adds up quickly. Over the course of a week, a month, or a quarter, automating just a few high-frequency tasks can give your team hours back, without changing how they collaborate.

## Where Task Automation Actually Helps
If you’re trying to figure out where task automation fits into your workflow, here’s the simplest rule: start with anything you find yourself doing more than once.

![Infographic titled "Tasks You Should Automate First," showing six icons with labels around a central star icon. The tasks include: "Assigning follow-ups after meetings," "Notifying the next person when a task is completed," "Sending deadline reminders," "Copying information between tools," and "Recreating recurring tasks.](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_you_should_automate_first_en_3caf641d71.png)

That might mean re-creating the same task every week. Manually assigning the same follow-ups after every meeting. Pinging someone to check if something’s done. Or copying info from one system to another just to keep everyone in the loop.

These are all things that can be automated, and probably should be.
For example, recurring tasks don’t need to be created from scratch each time. You can easily duplicate them, along with the right owner, due date, and notes.

The same goes for post-meeting actions. Instead of taking notes in one place and then creating tasks somewhere else, you can connect the two. With a tool like WEDO, tasks can be created and assigned in real time while you’re still in the meeting. The task is then displayed in the minutes of your meeting, as well as in subsequent meetings, so you can track its progress automatically. No extra steps, no follow-up reminders needed.

Notifications can also run on autopilot. You can set up alerts for when a task is created or completed, when a deadline is modified, or when the next person needs to step in. That way, your team stays in sync without having to constantly check in.

Then, there’s the copy-paste work, like repeating the same info across tools or forms. That’s where automation can step in to save time, reduce human errors, and make your task management system way easier to manage.
None of this has to be complicated. You’re not rebuilding your entire process. You’re just removing friction from the parts that don’t need to be done manually anymore.

## How to Build Automation Into Your Workflow Without Making a Mess
Once you’ve decided what you want to automate, the next challenge is making sure it actually works inside your existing setup and doesn’t break everything else.

Here’s where a little structure goes a long way.
### 1. Map your workflow first
Before you start clicking through automation options, take a few minutes to sketch out how the task actually moves from start to finish. Who creates it? When? What happens next? Who needs to be notified?
This step helps you spot bottlenecks, duplicate effort, or unnecessary steps, all things you don’t want to accidentally lock into your automated process.

### 2. Use automation to replace clicks, not decisions
Good automation replaces steps your team shouldn’t have to do manually, such as assigning repeatable tasks, defining the schedule, sending reminders, or supplying the necessary documents, not work that requires context or judgment.

If you need a human to stop and think, don’t automate that part. Focus on the parts that are already following the same steps every time.

### 3. Keep your automations visible
One of the biggest mistakes teams make is setting up automations and then forgetting they exist. If someone changes a workflow and doesn’t realize there’s automation tied to it, you can end up with duplicated tasks, skipped steps, or worse.

Make sure your workflow management tool logs automated actions clearly. Team members should be able to see what was triggered, when, why, and by whom, ideally right in the task history or timeline. The goal is to make your system more responsive, less manual, and not more fragile.

## How WEDO Helps You Automate and Work Smarter
You don’t need to overhaul your entire system to start using automation. WEDO is designed to fit into how your team already works, while helping you simplify and streamline everyday processes.

Here’s how it supports automation in a way that’s actually usable, even for non-technical teams.

![how-WEDO-helps-your-team-automate-smarter-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/how_WEDO_helps_your_team_automate_smarter_en_5ee2f67683.png)

### 1. Automate task creation from meetings
WEDO makes it easy to assign tasks in real time while you’re running a meeting. Instead of taking notes in one tool and creating tasks in another, you can assign action items on the spot, with deadlines, owners, and context included. These tasks are then automatically placed in the appropriate workspaces and task lists, and are tracked in your meeting minutes and subsequent meetings, keeping everything connected without extra steps.

### 2. Streamline recurring processes with checklist templates
For recurring workflows, WEDO’s [checklist templates](https://wedo.com/features/checklists) are a game-changer. Instead of manually recreating the same set of tasks each time, you can build standardized templates for processes like onboarding, quality checks, or event planning. Tasks are automatically assigned with the right owners, due dates, and documents, ensuring consistency without extra setup. You can even track checklist progress in real time to ensure everything stays on course.

### 3. Keep your project plans updated with Gantt automation
With WEDO’s new [Gantt chart feature](https://wedo.com/features/project-management), you don’t have to manually update project timelines. Any action taken on a task, like changing a start date, marking a task complete, or adjusting deadlines, is automatically reflected in the Gantt view. This keeps your project schedules accurate without double entry or manual adjustments, making it easier to manage dependencies and maintain momentum.

### 4. Reduce manual follow-ups
With WEDO, task statuses and ownerships are always visible to the right people. That means fewer check-ins, fewer status meetings, and less time spent chasing updates. Everything stays synced in real time, across your team’s workspaces and meetings.

### 5. Simplify your workflow without writing rules
You won’t find a complex rules engine buried in WEDO. Instead, automation is clean, usable, and built around your team’s real actions, and no coding or setup headaches are required. Assignments, follow-ups, recurring tasks, and project tracking happen in the background, letting your team stay focused on work that matters.

And because WEDO combines [task management](https://wedo.com/guides/the-ultimate-guide-to-task-management-strategies-tools-and-best-practices), meeting documentation, checklists, and project planning in one platform, you don’t need five different tools to make automation work. It’s already built into your workflow.

## Conclusion
Manual work has a way of creeping into every corner of your workflow. A few extra clicks here, a missed follow-up there, and suddenly your team is spending more time managing tasks than actually completing them. Task automation helps clean that up. It removes the repetitive steps that don’t need to be handled manually and keeps your processes running smoothly in the background.

WEDO gives you the tools to make that shift without overcomplicating your setup. From real-time task creation during meetings to recurring workflows and built-in collaboration features, it’s designed to support teams that want to simplify how they work, not add more to their plate.
Want to see it in action? [Start your WEDO free trial](https://wedo.com/signup) today.

Learn how task automation helps streamline workflows, reduce manual work, and improve team productivity with WEDO’s smart collaboration tool.

This image introduces an article on task automation, explaining what it is and how it helps your team work smarter.

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Task Automation: What It Is and How It Helps Your Team Work Smarter


The Swiss data protection landscape has undergone significant changes in recent years. In response, **WEDO SA** has carried out a **comprehensive revision of its contractual framework** to align with current legal obligations.

This initiative is designed to **remove legal barriers** for our clients—especially **cantonal and municipal public entities**—so they can use our services **without needing to request contract modifications**.



## Evolving Legal Context

Switzerland’s **new Federal Act on Data Protection (nFADP)** came into effect on **September 1, 2023**, introducing enhanced rights for individuals and stricter obligations for organizations.

In parallel, **most Swiss cantons have revised their own data protection laws**. At the time of writing, **only the canton of Vaud** has yet to update its legislation. These regional laws often include **specific requirements for IT providers** working with public entities.

---

## Why We Updated Our Documentation

Our goals were to:

- **Remove legal friction** for customers outsourcing data processing to WEDO.
- **Ensure alignment** with new cantonal legislation, beyond just the federal level.
- Provide a **standardized, legally robust, and user-friendly** contractual framework.



## What Has Been Updated?

### 1. Data Processing Agreement (DPA)

Our DPA has been **completely redesigned**:

- It now **fully incorporates cantonal requirements**, including rules around professional secrecy and data transfers.
- It is **ready to use by public sector entities** without needing further adjustments.
- It includes robust commitments around **security, confidentiality, subcontracting, and data subject rights**.

### 2. Privacy Policy

Now limited to **our website (www.wedo.com)**, this policy clearly outlines data processing related to web navigation and marketing interactions.

### 3. Terms of Use

Updated to ensure **consistency with our new DPA and privacy practices**.


## Key Features of the New DPA

- Clear clauses around **subcontracting and subprocessors**
- Compliance with **legal secrecy obligations** (e.g., professional or official secrecy)
- Provisions on **cross-border data transfers**
- Commitments to **data breach notifications**
- Enhanced **security clauses** and **data subject rights**, including a **contractual audit right**


## What This Means for You

- **Time-saving**: No need to request additional amendments
- **Legal assurance**: Fully compliant with federal and cantonal laws
- **Clarity and simplicity**: The documents are robust yet easy to understand


## Special thanks to YB Conseils & Solutions Sàrl

We would like to warmly thank [**YB Conseils & Solutions Sàrl**](https://www.yb-cs.ch/), a legal firm specializing in technology law based in **Bulle, Switzerland**, for their expert guidance throughout this process. Their support enabled us to meet complex legal standards while keeping our documentation accessible and transparent.


If you have any questions or would like to learn more, feel free to contact us at [info@wedo.com](mailto:info@wedo.com) or consult our updated legal documentation via our [Trust Center](https://trust.wedo.com/).

*— The WEDO Team*

WEDO SA has carried out a comprehensive revision of its contractual framework to align with current legal obligations.

A graphic showing legal documentation that meets new regulatory requirements

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WEDO Updates Its Legal Documentation to Meet New Regulatory Requirements

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

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In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

an executive assistant overwhelmed by work and demands

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Making daily life easier for executive assistants

Held once a month, quarter, or half-year, as required, these privileged meetings provide a confidential and open communication space, encouraging in-depth discussion of individual and collective objectives. They create a valuable opportunity to discuss each employee's specific challenges and needs, fostering better mutual understanding. Moreover, these meetings provide a framework for recognizing individual achievements and contributions, reinforcing a sense of accomplishment and belonging to the team. Thanks to these personalized exchanges, bilateral meetings contribute to more effective personnel management, more focused professional growth, and solid, fulfilling working relationships.

## Key topics for a bilateral meeting

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management. Here are some of these topics:

### 1. Ongoing assessment
Discuss objectives for the current period and assess progress and results achieved. Identify successes and areas requiring further attention.

### 2. Professional Development
Explore opportunities for employee development, training, and professional growth. Identify skills to be strengthened and possible progression paths.

### 3. Feedback
Exchange constructive feedback on work performed, highlighting strengths and addressing areas for improvement. Encourage open dialogue to stimulate continuous learning.

### 4. Needs and Challenges
Allow employees to express their needs regarding resources, assistance, or support to accomplish their tasks. Discuss possible obstacles and find solutions together.

### 5. Work-Life Balance
Address workload-related issues, stress levels, and work-life balance. Identify measures to support employee well-being.

### 6. Projects and Initiatives
Discuss future projects, new initiatives, and potential employee contributions. Encourage active participation and creativity.

### 7. Management feedback
Offer employees the opportunity to share their feelings about management, work methods, and team communication. Foster an environment of trust and continuous improvement.

### 8. Focus on Vision
Ensure that the employee understands and adheres to the team or company's overall vision, values, and goals.

### 9. Resources and Support
Identify the resources required for the associate's success and ensure that he/she has the proper support to carry out his/her tasks.

### 10. Long-Term Planning
Examine longer-term perspectives and discuss the employee's career aspirations and how these align with team or organizational goals.

_"Enabling discussions in bilateral meetings, in a more intimate way and with a long-term vision, brings a notable benefit to the employee's career in the company. It makes them feel valued, heard and recognized above all. Setting clear, long-term objectives is a real motivator for them."_

**Marie Rudaz-Jaeggi**, *[AmbitionSuccess.ch](http://ambitionsuccess.ch/)* - MORGES

Team leaders and employees can establish fruitful collaboration, foster professional development, and maintain a positive working climate by addressing these topics regularly and in-depth at bilateral meetings.

## Use WEDO to keep track of your bilateral meetings!

![1_1 ENFR.png](https://wedo-assets.sos-ch-gva-2.exo.io/1_1_ENFR_78b8a89537.png)

With WEDO, you can prepare your agenda jointly with your manager or colleague. In this way, each participant can prepare the questions or topics to be addressed.

Generally speaking, the agenda items for a bilateral meeting are recurrent. WEDO enables you to set the topics so that they recur from one time to the next to ensure that discussions are followed up and that objectives evolve.

Once completed, the minutes are locked and remain available to both participants for consultation.

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During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management.

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