![software architecture project management](https://wedo-assets.sos-ch-gva-2.exo.io/i_Stock_1508581187_d1d980cddf.jpg)

## Architecture: collaboration at the heart of success

In the world of architecture, effective collaboration between various project partners is the key to success. Architectural firms face several major challenges in terms of project management, collaboration and communication, mainly due to the complexity and multidisciplinary nature of their projects. 

**1. Coordination of the various parties involved:** Architectural projects involve many players, such as engineers, contractors, suppliers, and customers. Effective coordination between these parties is essential to meet deadlines and budgets.
**2. Change management:** Architectural projects are subject to constant change. Managing these changes effectively without disrupting the overall workflow or deadlines can be a real challenge.
**3. Communication and information sharing:** Clear communication and effective information sharing are crucial. Misunderstandings or delays in transmitting information can lead to costly errors.
**4. On time and on budget:** Projects often have to be completed to tight deadlines and with limited budgets. Efficient management of time and resources is therefore a constant challenge.
**5. Document management:** The quantity of documents generated (drawings, specifications, contracts, etc.) is considerable, and managing them can become a headache, especially to ensure they are up-to-date and accessible to all stakeholders.
**6. Managing customer expectations:** Understanding and meeting customer expectations, while managing technical and budgetary constraints, is essential to project success.

These challenges call for innovative solutions and adapted tools to facilitate project management, collaboration, and communication within architecture firms. The ability to overcome these obstacles determines the quality of the final work and customer satisfaction. 

## Case study: Sarch architects in Zürich

Faced with these challenges, the architectural firm [Sarch](https://www.s-arch.ch/) found WEDO the ideal solution for optimizing its project management. We immerse ourselves in the day-to-day work of Marc Schulz and his team, who use WEDO to manage the complex coordination inherent in the realization of architectural projects.

![Marc Schulz, Architect](https://wedo-assets.sos-ch-gva-2.exo.io/Architecture_en_9f63f6de9a.png)


### Why did you choose WEDO and what other solutions did you consider?

We chose WEDO because it's developed and hosted in Switzerland. Previously, we had considered other solutions such as Meetingbooster and iMeetingX, but in the end, WEDO's local solution convinced us.

### What challenges were you looking to overcome with the integration of WEDO?

The biggest challenge in our workflow was to have an overview of tasks in all meetings and to involve all participants. WEDO proved to be the solution for this, as it enables us to manage all tasks centrally and assign them to the relevant participants.

The features we like best about WEDO are the ability to import tasks from previous protocols and assign them to participants. We've even used the API and webhook to transfer tasks directly into our central CRM software.

### What major improvements have you seen in terms of processes, collaboration and productivity since integrating WEDO?

The use of WEDO has had a positive impact on the efficiency and productivity of our work processes, particularly for the rapid drafting of meeting minutes.

WEDO has improved our working methods by enabling better collaboration and encouraging participants to complete their tasks via the platform.

Although we have no concrete figures or metrics to demonstrate WEDO's impact, we mainly use the platform for file notes and meeting minutes. The PDF export function is particularly useful for participants who prefer to read the minutes offline.

Overall, we would recommend WEDO to other companies or professionals in our industry, as it offers an effective way of keeping track of tasks, outstanding issues and decisions in minutes.

### How do you interact with your partners in WEDO?

WEDO enables us to integrate our partners into our project monitoring and to interact directly with them. Companies and outsiders have reacted positively to WEDO, even if some were skeptical about web-based solutions. Collaboration is easy and centralized in one place.

![Swiss hosted software](https://wedo-assets.sos-ch-gva-2.exo.io/Architecture3_946d4abea3.png)


## How can WEDO improve architectural project management?

**Meeting management:** Prepare meetings as a team, take minutes in real time and track the tasks assigned to your colleagues.

**Task management:** Create workspaces for your projects, departments and teams, then share tasks with colleagues and partners.

**Recurring procedures:** Save templates for your proceedings then follow the progress of your checklists in real time.

**Project management:** Create project workspaces, organize meetings, assign tasks and share files with project members.


[Discover all WEDO features](https://wedo.com/features)

In the world of architecture, effective collaboration between various project partners is the key to success. Faced with these challenges, the architectural firm Sarch found WEDO the ideal solution for optimizing its project management. 

Customer testimonial graphic featuring Marc Schulz, Graduate architect FH/STV and GVZ valuation expert: "We chose WEDO because it is developed in Switzerland and helps us to..."

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Architectural firms: the challenge of multidisciplinary projects

To mark International Women's Day on March 8, we'd like to shine the spotlight on an inspirational figure in our company: web developer Michèle. Joining the team as an intern, Michèle quickly distinguished herself through her talent and passion, becoming a key member of our development team - a field often dominated by men. On this special day, we'd like to find out more about her unique career path and her experiences as a woman in the technology sector.

![Michèle Reymond's introduction](https://wedo-assets.sos-ch-gva-2.exo.io/Michele_Reymond_intro_ed5812ed90.png)

## Personal and professional background :

### Michèle, could you tell us a little about your background before joining WEDO?

I studied visual communication at the Bern University of the Arts, where I graduated with a Bachelor's degree in 2016. I then started my professional life as a graphic designer at an agency in Fribourg. Although this was a really fun and formative experience, I soon realized that printing wasn't my cup of tea. So I naturally headed for a digital communications agency where I had the chance to explore different areas that interested me, such as motion design, website creation, video and so on. The desire to train properly in the field of programming grew and so I enrolled in the [Formation du Wagon](https://www.lewagon.com/fr) in 2020 and then in the [École 42](https://42lausanne.ch/) in Lausanne in 2021. After two years of intense training in this new kind of school, I have successfully completed the core curriculum. To validate this first part of our training, we have to do an internship with a company, and it was on this occasion that I landed at WEDO.

### What were your first steps in web development?

To answer this question, we need to go back to the 90s. Back then, every teenager worth his salt had a little space for online expression: a skyblog. While I'm no exception to the rule, I found this platform far too limited, so at the tender age of 13, I took tutorials to learn how to create my own website using HTML, CSS and JavaScript. At the time, I was already drawing a lot and I was beginning to take an interest in all the creative tools available (photo and video editing, digital painting, etc.).

For me, the web simply became a new way of creating, and above all a way of sharing my creations in a space that suited me, rather than using a ready-made platform.

### What motivated you to embark on an IT career?

It's a mixture of several things. First of all, as I enjoyed maths and IT at compulsory school, I always wondered what would have happened if I'd chosen to study IT instead of art school. I wanted to know if I could do it. Secondly, I think I have a great need to understand how things work. Creating designs for websites and collaborating with developers when I was a graphic designer made me want to understand what they were doing. And finally, doing this training was a good way for me to get involved in women's issues. I'd like to encourage women and all other gender minorities to take an interest in IT, because I'm convinced that this field is in great need of diversity.

## Experiences as a woman in the technology sector:

### In your computer school as well as in your previous posts, have you often been the only (or almost the only) woman?

I went from a predominantly female field to a predominantly male one. In art school, the classes were mostly represented by women. In the graphic design profession, I'd say the gender balance is pretty even. In IT school, on the other hand, the overwhelming majority of students are men. École 42 has a slightly higher percentage of women than traditional engineering schools (19%).

### Have you encountered any specific challenges in this male-dominated field? Or, on the contrary, opportunities?

I think there are challenges above all, and that even the few "advantages" we may have as women, represent challenges. It's a fairly benevolent environment, and everyone wants a better gender balance. Of course, there are difficulties that everyone encounters when embarking on IT studies. But being a woman in a male-dominated field, when you're in the process of retraining and haven't been immersed in an IT culture, is a permanent and invisible battle against yourself. One of the main obstacles is the lack of role models. There are few women around us to whom we can look for inspiration, and we end up wondering whether we can do it (hello imposter syndrome). Few women grew up in an environment where they were encouraged to take an interest in IT. This creates a gap with those who have been immersed in it since childhood. Even if this is a gender-independent problem, I think that everything around us (films, TV series, people around us, etc.) gives us the impression that a woman will struggle in front of her computer and will have to ask for help from a man who knows all about IT. This leads to two problematic phenomena when it comes to training: 1. women don't dare ask for help to avoid participating in this cliché, and 2. men are more likely to ask women if they need help (hello savior syndrome).

### Do you think this disparity in gender representation is problematic?

It's a theme I've come across frequently, and one that annoys me. "You're a woman, so you'll find it easier to get a job than me with quotas" or "She passed the school entrance exam just so there would be enough women in the statistics". First of all, no, it's not easier to pass the 42 entrance exam as a woman. But it's a question that has long made me doubt my abilities. And then for the question of quotas, it's a rather problematic principle, because companies that are absolutely determined to fill quotas for women will hire profiles to the detriment of skills, and this reinforces the idea that women are less capable of doing IT. I think the only real "advantage" of being a woman in tech is that most people support us. People in the industry are happy for you to take an interest. I really felt supported throughout my career.

![a woman coding on her computer](https://wedo-assets.sos-ch-gva-2.exo.io/illustration_women_code_FR_39bd19ba74.png)

## Motivations and aspirations :

### Where do you see your career in the future? Do you have any specific goals or aspirations?

That's a difficult question to answer at the moment. My main goal was to see if I could study IT, and now that I've done that, I'm not quite sure what the next step is. Over the last few years, I've prioritized my studies and put my artistic side to one side. I'm now realizing that I've missed out on it, so I'd like to find the right balance between the technical and the creative.

## Perspectives on Programming and Technology :

### What aspects of programming are you most passionate about?

I'm most interested in programming that gives a visual result. For example, the 42 project I was most passionate about was the one where we had to do raytracing, a program that calculates a 3D rendering. For each pixel in the image, you have to calculate whether there's an object, what color it is, whether there's a shadow, whether it's a mirror or transparent, and so on. For weeks on end, I was glued to my computer, feeling unstoppable. During my internship, I also noticed that if I can intervene in the visual aspects of WEDO, I do so with greater ease. My empathy enters into the process, asking myself how I can make the application more enjoyable for the user.

### How do you see your role evolving in the ever-changing world of technology?

Indeed, technology is moving fast, and for me, it's important for women to be part of this evolution. We can't afford to miss out on these tools that are shaping the world. We need to be part of their development, to make them our own. AIs have barely arrived when they already have gender biases, because they are fed by data that deepens inequalities : “garbage in, garbage out”. I don't have a precise vision of how my role in all this will evolve, but I'd simply like to continue to be interested, and if I can motivate other women to take an interest, that's great!

## Advice and inspiration :

### What advice would you give to other women aspiring to enter the tech sector?

Go for it! You can do it, and you absolutely belong! There's no risk in taking the plunge, even if you've never had a passion for computers, if video games aren't your hobby, if you've never taken a computer apart, and so on. The tech world is vast, and you're bound to find something that piques your interest. If it's programming that particularly appeals to you, there are a multitude of languages and tools at your disposal. Faced with this abundance, it's normal to feel a little overwhelmed and undecided about where to start. My advice would be to select a programming language, whatever it may be, as a starting point to help you determine whether programming really is your passion.

### 

### Are there any female figures in technology who inspire you or have influenced you?

Of course there are! People think that IT has always been a male domain and that women haven't been interested in it, but that's not true. In fact, it's a field that's become more masculine, but it was basically 50/50. In fact, the first person to create a program was a woman: Ada Lovelace. After all, she invented the While loop! While the first computers were built by men, it was women who created the first software to run them. Then there's Hedy Lamarr, an actress who decided to help the war effort by inventing a missile guidance system, which was the basis for the invention of Wifi and GPS. Reading his biography really inspired (and annoyed) me. For a more contemporary example, I'd like to mention Isabelle Collet, a computer scientist whose conference on the influence of gender in IT I found very instructive and inspiring. Otherwise, in my close circle, the only woman I knew when I was younger who works in IT is a friend's mother, and I've always admired her for that. I think that now, all the women I know personally from near and far who are in tech, inspire me. Finally, I'm particularly saddened that in films, series, books, etc., there are so few female figures in technology. The most iconic character that inspired me was Abby from NCIS.

## Thoughts on diversity and inclusion:

### Why do you think it's important to have more diversity, especially gender diversity, in technology?

Last year, I read in the newspaper that they had, for the first time, done car crash tests with a female dummy. So about 120 years after its invention, we thought it would be nice to see if a female body reacted differently to a car crash than a male body, and therefore understand how to better protect it in the event of an accident. Apple's health app has long had no functionality linked to menstruation, even though this is an extremely important factor in women's health. For me, these examples are good reasons why diversity is absolutely essential in the teams that create these tools. Without diversity, we run the risk of creating tools that are not suitable for everyone. Diversity encourages us to think differently and be more creative. For example, we are fortunate at WEDO to have a color-blind person on the development team. This enables us to make practical and inclusive decisions when it comes to choosing colors for the interface.

![testimonial from Michèle Reymond](https://wedo-assets.sos-ch-gva-2.exo.io/Michele_EN_488847ceb8.png)



To mark International Women's Day on March 8, we'd like to shine the spotlight on an inspirational figure in our company: web developer Michèle.

Quote graphic featuring Michèle Reymond, Full Stack Developer at WEDO: "Being a woman in the midst of retraining [...] is a constant, invisible battle against oneself."

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Women in IT - In the mind of Michèle Reymond

Fire departments often face considerable administrative challenges. Among the main obstacles are the complex management of human resources, the coordination of operations, the collection and centralization of data, and the management of budgets and material resources. Maintaining accurate and up-to-date reporting and regulatory controls documentation also represents a significant challenge. All these administrative aspects are essential to ensure emergency services' preparedness, responsiveness, and safety.

## Interview with Christian Mauley, Captain of the protection and safety department of Neuchâtel. He talks about how the WEDO platform helps them manage their activities.

### What is your role at the protection and safety department of Neuchâtel?

I'm deputy to the commander of the Neuchâtel coastal fire defense region and project manager for the Fire Brigade Office.

### Can you describe the Neuchâtel Fire Brigade and its activities briefly?

The protection and safety department's Fire Brigade heads up the Littoral Neuchâtel fire and defense region, which includes 40 professional firefighters and 220 volunteer firefighters. Firefighters are divided into three intervention sectors.

### What are the challenges of this multi-site organization?

The challenges associated with the multi-site organization of our fire defense region are manifold, and meticulous management is required to ensure safe and efficient operation. First and foremost, one of the main concerns is the **standardization of procedures**. With five different sites spread over three intervention sectors, all teams must **follow the same protocols and operational standards**. This ensures optimum coordination during emergency interventions and avoids confusion arising from divergent practices.

Another major challenge is to **manage the differing driving rhythms between professional and volunteer firefighters** at our different fire stations. Professionals are always on call, while volunteers have a variety of off-duty commitments. This requires careful planning to ensure that the correct number of staff is always available to respond to emergency calls while respecting individual constraints. Task management and centralized communication are essential for effective coordination between rescue centers. We use WEDO to facilitate the transmission of critical information in real-time while allowing each sector to operate autonomously for tasks specific to its geographical area. Finally, information security is paramount, especially when sharing files between sites. We must protect sensitive data and operational information from unauthorized access. Strict security measures are in place to guarantee the integrity and confidentiality of our data while enabling it to be shared securely between sites.

### Before integrating WEDO, what tools did you use for collaboration and administrative management?

We took our minutes on an Excel file for our various meetings and discussions. We had a shared diary on Outlook for the availability of rescue teams, and we exchanged information by e-mail. The fire station's various procedures and team management were documented on numerous Excel files that were not accessible to everyone at all times.

### What were the limitations of using these different tools?

Information was scattered in many places, resulting in much redundancy and loss. The dispersed communication between the various layers of the hierarchy and the fire station's stakeholders, therefore, impacted project follow-up and operations' fluidity.

### How do you use WEDO today?

We use WEDO to generate all the reports for the various meetings between the protection and safety department offices, such as regional staff reports, operational staff reports, sector reports, and daily intervention section reports. Finally, WEDO enables us to have all reports in one place so that those entitled to them can consult them at any time. Meeting members can also add items to the agenda to prepare for discussion. The platform has also enabled us to improve project management and track current information within the fire station. The platform's collaborative aspect allows us to assign routine tasks to users. In real-time, We can see how tasks are progressing, track maintenance, manage orders, and process expense claims, to name a few. It is also possible to document recurring procedures, such as material preparation or ongoing training, with checklist templates that can be launched at any time.

![Firefighter software for administrative management of firefighters](https://wedo-assets.sos-ch-gva-2.exo.io/Temoignage_Christian_Mauley_2_EN_7ed196a0fe.png)

### How did team members react to the introduction of the tool?

Consolidating various tasks and information into a single program facilitated integration of the tool. Sharing themes across all strata and management bodies enables the monitoring and transmission of information. In addition, we have created a small in-house newspaper on WEDO to increase adherence to the platform. All staff can add themes concerning current projects and past interventions in this journal. They can also add information in various formats, such as photos or regional articles.

### How does WEDO contribute to the Neuchâtel's protection and safety department digitalization process?

WEDO contributes to digitalization by considerably reducing paper printouts and centralizing project documents. The main benefits are the centralization of information, increased participation, and enhanced staff skills at all levels. The participative aspect of the platform considerably reduces the number of e-mails exchanged.


::button-primary[Schedule a live demo]{link="/demo"}



![Software for firefighter procedures and automatic dispatch of intervention-related tasks](https://wedo-assets.sos-ch-gva-2.exo.io/Temoignage_Christian_Mauley1_EN_2482933fb1.png)


Fire departments often face considerable administrative challenges. Interview with Christian Mauley, Captain of the protection and safety department of Neuchâtel.

Customer testimonial graphic featuring Christian Mauley, Captain of the protection and safety Department of Neuchâtel: "The benefits are the centralization of information, increased participation and enhanced staff skills at all levels."

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Management software for emergency, fire, and rescue services

Public administration productivity and digitization have become key issues in the ever-changing landscape of municipal administration. Faced with this revolution, efficient task management, streamlined processes, and practical information management are significant challenges.

In this article, we explore the challenges of municipal digitalization. We delve into the experience of Loïc Blardone, secretary of the Saxon commune (VS), as project manager and user of the WEDO collaborative platform. This exploration will demonstrate the significance of technology in modernizing local governance. It will cover various aspects such as setting up secure cloud-based software and addressing digitalization challenges.


## What were the municipality's main managerial challenges before adopting WEDO?

Before integrating WEDO, our gaps and needs were mainly related to the traceability of tasks and requests. We had to overcome numerous challenges posed by processes that were dependent on employees' memory and needed to be documented.

In addition, managing large volumes of documents, information, and requests from various sources (postal mail, e-mails, citizen requests, and inter-institutional requests) was becoming increasingly complex to process and catalog.

Finally, we needed a municipal software solution enabling us to track Public Works requests efficiently, particularly for the Buildings Department, which manages stewardship issues that absolutely cannot be left to chance.


## What were the major challenges in implementing the management software?

First of all, it was important to determine who would use the platform. We wondered, for example, whether it would be more appropriate to include only the administrative department or whether external services should also be included. In addition, it was essential to predict the platform's usefulness for each role to understand the interest of employees and their level of acceptance of the project.

To ensure optimal support and that everyone felt involved, we included all staff who had to manage administrative tasks, i.e., 35 employees. These include:

- the administration (Population Office, Finance Department, Technical and Building Services)
- the director and the deputy director
- the librarian and the members of the school and after-school services
- the public works manager
- the heritage delegate
- the socio-cultural or integration coordinators
- the building service managers
- the technical staff
- members of the Municipal Council

Some feared implementing an additional digital tool would harm human exchanges within the office, giving way to strictly notification-based communication. However, the "e-mail as a task" feature offers a solution that enables tasks to be assigned while maintaining a human aspect of communication. It allows an e-mail to be sent in a conventional format while simultaneously creating a task for the corresponding person or department.

This option is also convenient for avoiding tedious handling. For example, when an e-mail needs to be replied to with an acknowledgment of receipt and forwarded to a department, a task can be generated in parallel.

However, the major challenge remained getting users on board, especially those less familiar with the technology. The key to success was communicating the usefulness of the platform and its management modules for each sector of activity. 

 
## How did you go about implementing the WEDO platform?

 There were several key stages in getting WEDO up and running:

**1. Platform demonstration**

The project began with a product presentation by the WEDO team directly on our premises.

**2. Discussions with a municipality using the WEDO platform**

We spoke to employees of a local authority using the WEDO platform to find out about their opinions and experiences.

 **3. Project acceptance**

The project was officially accepted. We appointed project managers and selected future users with the help of the WEDO team.

**4. Preparation and training**

We prepared checklists of our various procedures in Excel format in advance to integrate and automate them in WEDO. The network configuration (tasks, checklist, and meeting modules) was carried out in the presence of our WEDO consultant to ensure a solid environment customized to our needs.

**5. Communication to employees**

Future users were informed by e-mail of the imminent implementation of the WEDO platform. We communicated about its usefulness in day-to-day operations as well as the integration process. We instructed them to create checklists for their projects using a template. This would help them prepare to begin their own workspaces.

**6. Employee training**

Our WEDO consultant organized a mandatory training course delivered remotely in groups or face-to-face. The training lasted 1 h 30 and covered task management, workspaces, checklist templates, and meetings.

**7. Production start-up**

The project went into production, and WEDO became a daily tool for task management.

**8. Ongoing monitoring and improvements**

We maintained communication with users to encourage them to explore WEDO further and achieve a 100% discovery rate. The tool has a fun way of evaluating the exploration of the platform. What's more, employees have access to a support service to answer any questions.

![Government software solution implementation process](https://wedo-assets.sos-ch-gva-2.exo.io/Loic_Blardone_EN_1_5393a9a6a1.png)

>Right from the start, feedback from our employees was highly positive. They learned how to use the tool and could try out its features individually after the training sessions. 

## After just a few months of use, what impact has WEDO had on your teams' productivity and on the commune's managerial challenges?

Adopting WEDO has revolutionized the way we manage day-to-day business:

- The platform gives us rapid access to the status of current requests. It has significantly **reduced the time it takes to search for information**.

- It enables **efficient communication between players and sectors**, allowing public works projects and requests to progress more quickly.

- The **transmission of tasks and recurring processes is facilitated**, such as the delegation of tasks from the Communal Council to departments, the management of incoming mail, requests to technical services, or the submission of requirements from users of communal buildings.

- We were able to immerse ourselves in a more **pragmatic vision of project management**.

- With WEDO's meeting module, some municipal commissions can now easily **track meeting discussions** and the progress of related tasks. They have also been able to standardize minutes and facilitate their sharing.

- The municipality can now **document and automate it's numerous procedures** and checklists.

- The tool was **quick and easy to implement**.

 

>The idea of implementing a tool like WEDO quickly won me over. Our administration needed to evolve towards a centralized management mode allowing rapid follow-up and ease of use. Today, I'm convinced of our new way of working and would never go back.


::button-primary[Schedule a live demo]{link="/demo"}

Public administration productivity and digitization have become key issues in the ever-changing landscape of municipal administration. Faced with this revolution, efficient task management, streamlined processes, and practical information management are significant challenges.

Customer testimonial graphic featuring Loïc Blardone, Municipal Secretary at Commune of Saxon: "Our administration needed to evolve towards a centralized management mode."

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Commune of Saxon: a digital revolution in municipal administration

The Association of Swiss Professional Photographers and Film Creators (SBF) is at the heart of Switzerland's visual world and is particularly distinguished by its commitment to the quality of its images. Through a combination of professionalism, innovation and artistic competence, the SBF represents the interests of its members (approximately 700 in Switzerland) while promoting excellence.

André Oldani, member of the national board and financial officer of the association, explains to us how WEDO has acted as a catalyst for SBF's digital transformation.

## What tools did you use to ensure collaboration within your association before integrating WEDO ?

Different tools were used. In fact, the different regional sections organised themselves and different tools were used depending on the chair or department. Since 2020/2021, I have launched an initiative to digitize and harmonize the different regional structures.

## What were the limitations in using these different tools?

There was no synchronizsation between the different software programmes and our work lacked structure.

## How do you use the WEDO tool nowadays?

At national level, we use WEDO for the meetings of the management body and the assembly of delegates. With WEDO, we can keep track of tasks from one meeting to the next, making sure we don't forget anything. We also use WEDO's storage space to store our files centrally and securely.

At section level, i.e. regional level, WEDO is not yet integrated everywhere, but the goal is that every section or division will work exclusively with WEDO in the future. This will also make it easier to work with the Executive Committee, as everything will be centralised in one place.

## How was the integration of the tool accepted by your members? 

Generally very positive. As it is a new software, of course you have to learn how to use it, but it is very "userfriendly".

## How does WEDO help your company with digitalization?

WEDO has helped us to digitize mainly at the level of meetings and tasks. The fact that everything is centralized allows us to manage data more efficiently. To be honest, WEDO is an important part of the association’s digitization strategy.

## Which functionalities of WEDO are used most often and why?

We use the meeting tool a lot because we can coordinate and document our meetings and also for traceability reasons. We also use tasks to unify the way we work and have everything in one place. File storage is also used for the same reasons as tasks.

## What advantages does your association have by using WEDO?

Thanks to WEDO, we save a lot of time. Tracking tasks, decisions and meetings is greatly simplified. As everything is consolidated on a single platform, we have a clear overview of the association's tasks.

André Oldani, member of the national board and financial officer of the association, explains to us how WEDO has acted as a catalyst for SBF's digital transformation.

Customer testimonial graphic featuring André Oldani, Financial manager of the association SBF: "In fact, WEDO is a central part of the association's digitisation strategy."

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Interview with André Oldani on the digitisation of SBF

"With WEDO, all meetings are managed efficiently and easily by our bank and our Board of Directors." 🚀

Check out the testimonial of Antonella Andenmatten, team leader at Raiffeisen Bank Mischabel-Matterhorn, who tells us how they use WEDO.🎬

Thanks to the whole team at Erlebnisbank - Raiffeisen Mischabel-Matterhorn for the kind welcome and the time spent to make this video!

Don't forget to activate the subtitles to access the English version.

🎦: www.air-production.ch

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"With WEDO, all meetings are managed efficiently and easily by our bank and our Board of Directors."

Customer testimonial graphic featuring Antonella Andenmatten, Team leader at Raiffeisen Mischabel-Matterhorn: "With WEDO, all meetings are managed efficiently and easily by our bank and our Board of Directors."

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Check out the testimonial of Antonella Andenmatten, team leader at Raiffeisen Bank Mischabel-Matterhorn

"Thanks to WEDO, we optimize our time and productivity, while lightening the collaborative load of our teams. "🚀

Check out the testimonial of Laurent Murith, Director of the Bulle branch at ETF, who shares his experience with WEDO.🎬

Thanks to the great team at ETF for taking the time to help us create this video!

Don't forget to activate the subtitles to access the English version.

🎦: www.air-production.ch

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"Thanks to WEDO, we optimize our time and productivity, while lightening the collaborative load of our teams. "

Customer testimonial graphic featuring Laurent Murith, Director of the Bulle branch at ETF: "Thanks to WEDO, we optimize our time and productivity."

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Check out the testimonial of Laurent Murith, Director of the Bulle branch at ETF

The EMS d'Humilimont is located in a magnificent setting surrounded by greenery and forest with a splendid view of the Fribourg Pre-Alps. We welcome 33 residents for long-term care. Some 50 employees accompany the residents.

## Why did you opt for WEDO?

We were looking for a tool to delegate and track tasks. Outlook did not allow us to obtain the desired traceability. WEDO gives us a global vision of the pending tasks.

## How do you use WEDO to organize your work? Can you give us a concrete example?

We have put together several checklists that allow us to easily follow our internal processes: welcoming residents, welcoming staff, scheduling RAI assessments, updating documents, annual party, etc.

On the other hand, we use WEDO to centralize repair orders for building maintenance. Transport planning, purchasing and vehicle reservations are also carried out on the platform.

## What was the reaction of your employees when you integrated WEDO into your company?

Organizational change inevitably leads to resistance. We have therefore trained the various employees in order to help them understand this new tool.

The hesitation of managers to acquire a new tool has gradually disappeared. Today, we could no longer do without WEDO.

## How has the collaborative tool changed the way you communicate?

As far as communication is concerned, it's fantastic! Thanks to WEDO, we forget less. The collaborative tool makes it possible to centralise the information circulating in the company in order to facilitate access to the various employees.

We have kept the oral communication but thanks to the fast typing, we systematically leave a written trace of our discussions.

## What is your favorite feature in the application?

For some, task management that allows you not to forget anything and to organize yourself with a global vision. For others, the checklists that allow a control of the processes and guarantee a perfect traceability.

## How has WEDO changed the way you work as a team?

The trust placed in individual employees does not exclude the need to monitor the progress of outstanding tasks. WEDO allows us to be more precise in our approach to teamwork. Thanks to WEDO, we have become more demanding in the follow-up of actions and this without any additional effort. We write down the tasks to be done and take the time to organize them when we have a moment.

## Who would you recommend our application to?

We recommend WEDO to any company that wants to improve its communication. In fact, whenever we have the opportunity, we recommend WEDO to anyone who might be interested.

Myriam Fragnière Dufour, director of Humilimont's EMS: "WEDO allows us to centralize the information circulating in the company to facilitate access to the various employees."

Customer testimonial graphic featuring Myriam Fragnière-Dufour, Director at EMS Humilimont: "WEDO allows us to be more focused in our approach to teamwork."

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Humilimont's EMS works with WEDO

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Next webinar | Meetings: Edit Your Meetings Like an Expert

Every day, we juggle a series of tasks, from answering emails and attending meetings all the way to cooking dinner or finally folding that pile of laundry staring us down for days. Task management is everywhere around us, whether we realize it or not. 

But here's the catch: managing tasks is more than checking boxes. It's making sure the right boxes are checked at the right time, by the right people.

For individuals, good task management can mean less stress and more time to spend on what matters most to them. For teams and organizations, it's the difference between controlled chaos and seamless collaboration. When done well, task management becomes a superpower, moving businesses toward growth and ensuring projects are delivered on time (and with fewer sleepless nights).

In this guide, we're going to explore strategies, tools, and best practices that turn task management into a fine-tuned system. Whether you're wrangling your own to-do list or leading a team toward big goals, this can be your roadmap to staying on top of your game. 

Let's get started!


The Ultimate Guide to Task Management: Strategies, Tools, and Best Practices

## **Efficient Construction Project Management: Control Your Architecture Projects with WEDO**

In an architecture firm, every project is a journey—from initial concept to final sign-off. Yet, between team meetings, client alignments, contractor coordination, and schedule tracking, project management can quickly become overwhelming. Scattered files, overflowing inboxes, and manually compiled meeting minutes slow down your creativity and put your deadlines at risk.

Construction projects present several key collaborative challenges:

1. **Orchestrate multi-stakeholder collaboration and master information**
    
    Centralise document versions, decisions, and responsibilities to avoid duplicates, data loss and miscommunication.
    
2. **Meet deadlines and control variances**
    
    Visualise key milestones, track dependencies, and receive notifications to keep projects on schedule.
    
3. **Ensure compliance and structure construction business processes**
    
    Plan regulatory steps (permits, tenders, safety) using standardised checklists and a clear audit trail.
    
4. **Manage contractual risks and clarify responsibilities**
    
    Clarify project scope, document changes, and archive decisions as formal proof.
    
5. **Align the project teams operationally**
    
    Assign the right task to the right person at the right time with the right information—and host effective meetings.
    
6. **Promote seamless external communication**
    
    Structure communications with clients, consultants, and contractors to ensure full traceability on decisions.
    
7. **Tracking overall project progress**
    
    Rely on a clear dashboard (workload, progress, priorities) to make fast, informed decisions.
    

What if you could centralise all these aspects in a single, intuitive, and collaborative space? 

In this article, discover how WEDO helps you manage your architecture projects from start to finish—from initial design all the way to final handover. The tool becomes your digital master plan to streamline communication, coordinate teams, and maintain control of every stage of the project.

In this article, we show you specifically how an architecture firm can leverage WEDO to turn project management into a true competitive advantage.

![WEDO-architectes-0-intro-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_0_intro_en_fcefcce8a9.png)

## **Architecture & construction: manage your projects with WEDO**

In a Swiss architecture firm, most projects follow the established framework of SIA 102. This standard outlines the stages of a project by structuring them into 5 key phases, which serve as a common thread from the start to the end of the mandate:

1. **Strategic definition:** Statement of requirements and methodological approach
2. **Preliminary studies:** Construction project definition, feasibility study, and consultant selection procedures
3. **Project development:** Preliminary design, final design, and planning permission procedure
4. **Tendering:** Tenders, bid evaluation, and award proposals
5. **Realisation:** Execution design, construction execution, commissioning and handover

The real challenge isn't reinventing the process every time, but applying it consistently and on schedule from one project to the next.

This is precisely where WEDO delivers real value: providing a stable, unified framework that structures your project management. Meeting minute templates, checklists tailored to your project phases, clear ownership, and centralised tracking ensure you meet critical milestones and maintain consistent oversight—regardless of team size or project complexity.

The result: fewer omissions, fewer budget or schedule variances, higher repeatability, and consistently high execution quality from initial draft to final handoff.

## Create a "Project Template" workspace tailored to your internal structure

To keep your project tracking consistent, start with a template workspace built around your key phases, milestones, and tasks. You'll standardise your approach and ensure smooth execution across every project. 🚀

**For each new project, just duplicate the template to get started right away with seamless, end-to-end tracking.**

**Key steps to build your template space in WEDO**   

1. **Structure phases using sections**
    
    Create one section per project phase to establish your framework —for instance, aligned with the SIA 102 phase structure.
    
2. **Import/create tasks for each phase**
    
    Define the actions required at every step.
    
    💡 *If specific tasks are always handled by the same people, assign them directly within the template space.*
    
3. **Set milestones to highlight key moments**
    
    Milestones serve as core reference points within each phase—such as completing the preliminary study, kicking off the design phase, or securing final sign-off upon completion.
    
    💡 *You can assign a milestone to a responsible person to ensure completion, and set a target date if needed.*
    
4. **Choose the relevant tabs for your template workspace**
    
    Select the active tabs and set your default view. For project management, we recommend enabling:
    
    - **Overview:** Description, team members, status, charts, and overall progress
    - **Meetings:** Preparation, execution and follow-up for your project meetings
    - **Tasks:** List, Kanban, or Table views, with sorting and filtering tailored to your needs
    - **Gantt:** Timeline planning for your project tasks
    - **Files:** Shared documents and essential links
    - **Activity feed:** Stream of key updates (status changes, notes, completed tasks, comments, decisions)

![WEDO-architectes-4-files-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_4_files_en_1ec0b9532e.png)

## Manage your projects, visualise progress, and anticipate schedule delays 🚀

**Ready for your next project? Duplicate your template space and get started in a few clicks.**

![WEDO-architectes-4-status-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_4_status_en_a3c30f3eb2.png)

**✅ Then manage your project seamlessly using these task tools:** 

### **Sort tasks by sections**

View key project phases alongside all listed tasks and milestones in one central place. Effortlessly move tasks between phases using intuitive drag-and-drop.

### **Set deadlines**

Quickly assign due dates using the magic wand tool or by selecting multiple tasks at once. Save valuable time when scheduling upcoming deadlines.

### **Establish dependencies**

Prevent premature starts: set task dependencies (such as a series of actions tied to a milestone) to orchestrate execution order, hold off unready tasks, and automatically reflect any shifts in your overall timeline.

### **Display the Gantt view for efficient planning**

Switch to the Gantt view with a single click for a visual timeline of your project. Reorganise workflows directly on the chart: reassign task owners, adjust task durations, add sections, and shift dates automatically whenever linked dependencies change.

![WEDO-architectes-3-gantt-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_3_gantt_en_e8dc46f706.png)

## Assign a status to each project and get an instant full-picture view

Because architecture and construction projects move through clear stages, WEDO lets you define statuses right at the workspace level—pairing each update with a note or key information visible to all team members. Learn in detail how to manage your projects effectively without losing sight of what matters most.

In the rest of the article, we highlight WEDO’s essential features for project communication (shared statuses, meeting minutes, custom views, and filters) to ensure clear, traceable, and accessible information for the entire team.

### Activity Feed

The activity feed centralises everything happening in your workspace in real time. At a glance, track updates, decisions, and discussions without navigating through multiple tabs—giving you a clear, hassle-free snapshot of your project's progress. Through the activity feed, you can:

- **Consult the history of project status updates**
- **Access global project notes in a single click**
- **Track the latest completed tasks**
- **Browse comments posted within tasks**
- **View decisions recorded during follow-up meetings**

### The Overview Tab

In the **Overview** tab, start by defining the framework: describe the project objective, scope, major constraints, and upcoming milestones in a few lines. Then identify the team: name the project managers as moderators and clarify each person's role so everyone knows **who leads, who contributes, and who approves**.

The latest status is displayed right at the top of the tab, giving all stakeholders immediate visibility into where the project stands and which updates were recently published. This view also highlights the project start and end dates, providing instant context for the overall timeline.

Two key charts immediately reveal the project trajectory: the **burndown** shows the speed at which remaining work is reduced (adherence to deadlines, execution pace), while the **burnup** reveals actual progress against total scope. These charts make it easy to spot deviations, anticipate risks, and keep the team fully aligned on the final goal.

### Project Portfolio View

In WEDO, you can create a team that brings together multiple projects and obtain, at a glance, a global overview of progress based on the percentage of completed tasks. This summary view displays each project's title, overall progress, current status, due date, and moderators—typically the project managers. It is **perfect for prioritising, detecting gaps, and managing your portfolio without losing track.**

### **Sorting Projects by Progress, Status, or Due Date**

From this overview, sort your projects in a single click on the column header:

- **display them based on their progress percentage**
- **classify them by status** — to quickly group files that are "on track", "at risk", "delayed", "on hold", or "completed".
- **or by due date** in chronological order (ascending or descending).

This overview is **ideal for bringing emergencies to the surface, planning priorities, and keeping a clear view of all ongoing projects.**

![WEDO-architectes-4-status-en (1).png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_4_status_en_1_2e28d9ef68.png)

## **Structure, Decide, Track: Your Project Meetings Optimised**

WEDO’s Meetings module serves as your cockpit for project follow-ups. Prepare agendas as a team (topics, attachments, objectives), frame sessions using reusable templates tailored to key phases, then decide and track: every important decision is recorded, timestamped, linked to the project, and accessible to everyone.

🎯 **The Goal:** Systematically track client discussions to showcase superior follow-through and strengthen long-term client relationships.

#### Turn discussions into actionable plans:

- **In-Meeting task assignment:** Create and assign tasks directly during the meeting by setting clear owners, deadlines, and priorities—instantly turning talk into execution.
- **One-click minutes:** Generate complete meeting minutes with a single click and distribute them immediately to all key stakeholders.
- **Seamless continuity:** Transition effortlessly into execution tracking using your preferred view—List, Kanban, Table, or Gantt chart.

**Result:** Shorter meetings, binding decisions, and project execution that never gets lost in email threads.

![WEDO-architectes-4-pdf-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_4_pdf_en_4362db1a60.png)

## **Collaborate with External Stakeholders**

Engineers, engineering offices, specialised consultants, and external partners: WEDO enables you to effortlessly integrate external team members into your architecture projects while maintaining complete control over access permissions and content.

🔒 **Full Access Control:** Precisely define who can view, edit, or contribute to specific workspaces, tasks, and documents.

#### How to Streamline External Coordination:

- **Controlled access to project workspace:** Invite your consultants as external users and give them access strictly to the workspace of the project relevant to them. They can consult the context, review key documents, and track overall progress across every project phase.
- **Task delegation and tracking:** On the task management side, delegate actions by setting clear assignees and due dates. Every stakeholder knows what is expected, giving the team a shared, up-to-date view of overall progress.
- **Flexible meeting access controls:** Flexibly manage permissions for agendas and meeting minutes. Grant external partners editing rights to contribute agenda items, or set read-only access depending on the project phase.
- **Centralised document management:** Attach blueprints, technical documentation, and files directly to tasks, meetings, or shared project repositories.
- **Centralised communication:** Use built-in task chats and protocol comments to streamline communication with external planners, eliminating scattered email threads and ensuring complete decision traceability.

## **7 Reasons Why Architecture Firms and Construction Professionals Choose WEDO**
 
![WEDO-architectes-6-testimonial-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_6_testimonial_en_a5581ab5fb.png)
**1. Orchestrate collaboration and master information**

Structured project spaces, clearly defined roles, a decision log, and centralised documentation.

**2. Meet deadlines and control variances**

Mark important milestones, set dependencies, schedule using Gantt charts, and track progress indicators in real time.

**3. Ensure compliance and structure processes**

Create standardised templates tailored to industry standards, access timestamped activity feeds, and store all project records securely.

**4. Manage contractual risks and clarify responsibilities**

Update project status, ensure full traceability of major decisions, and maintain centralised tracking and evidence tied directly to tasks and meetings.

**5. Align teams on operational execution**

Assign tasks with clear owners and due dates, use flexible task views (List, Kanban, Table, Gantt), and run structured meetings that generate action items on the fly.

**6. Streamline external communication and empower stakeholders**

Collaborate with external parties on a unified platform, delegate tasks, and distribute meeting minutes and technical documents securely.

**7. Drive portfolio-wide visibility**

Access clear dashboards and a multi-project overview displaying status, percentage of completed tasks, upcoming deadlines, and assigned project managers.

WEDO establishes the framework, streamlines tracking, and keeps your teams aligned. Built on robust structure and end-to-end traceability, communication stays clear and project goals remain on target—from first draft to final project handoff.

---

**Want to see WEDO in action?** Book a guided 30-minute demo tailored to your specific needs and workflows.
[
Schedule a Demo](https://wedo.com/demo)

![WEDO-architectes-6-testimonial-en.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_architectes_6_testimonial_en_31fc50b305.png)

Photo credit: Mélissande Pochon - Celynek

> 
> 
> 
> **Testimonial from Mélissande Pochon, HES Architect, Dessein Architecture**
> 
> "60% Optimisation for 40% Improvisation.”
> 
> The decision to search for a tool like WEDO came simply because optimising our internal management—especially in project management—had become imperative.
> 
> During my CAS in Construction Project Management, an instructor's opening remark really stuck with me: *"60% optimisation for 40% improvisation."*
> 
> It felt like a wake-up call. With Dessein tripling its workforce over five years, it felt like an excellent reason to rethink and strengthen our internal operations. Following that CAS, it was clear that concrete organisational support had to be put in place.
> 
> Active in the construction sector, we handle SIA phases 1 through 5 across several cantons. To reduce wasted time and clarify information handover, we needed a tool to help us restore order and maintain a clear vision of everything we do—especially at a time when procedures are becoming increasingly heavy.
> 
> With WEDO, we are finally able to structure our projects in a simple way. We directly see the phases, tasks, who is doing what, and how things are progressing. Frankly, it changes everything: we feel better organised and avoid misunderstandings.
> 
> Collaboration at the firm has truly evolved since we started using the platform. Exchanges are smoother, everyone knows where others stand, and that allows us to be more responsive. We communicate better!
> 
> For meetings, WEDO has become a real reflex. We prepare our agenda items in advance, log decisions and tasks during the discussion, and then easily track what needs to be done. Whether among ourselves or with clients and external partners, it helps us stay aligned.
> 
> Honestly, the main benefits for us are saved time, clarity, and peace of mind. We feel more organised, track our projects better, and collaborate much more efficiently—both internally and externally.
>

Discover how to manage your architecture projects with WEDO: SIA 102 structuring, site supervision, Gantt charts, and automated meeting minutes.

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From sketch to construction monitoring: steer your architecture projects with WEDO

In a digital ecosystem where cyber threats are constantly evolving, protecting strategic data is no longer an option—it is a governance imperative that WEDO has prioritized since its inception. Today, we are immensely proud to announce that WEDO has officially achieved **ISO/IEC 27001:2022 certification**, the international benchmark for Information Security Management Systems (ISMS).

This achievement strengthens an already robust data culture: WEDO was already compliant with the **SOC 2 Type II** standard. While SOC 2 Type II validates the operational effectiveness of our security controls over a specific period (focusing on confidentiality and availability), ISO 27001 adds a comprehensive and standardized global management framework. Together, these recognitions crown a deep structural investment and confirm that our operational, technical, and human processes meet the most rigorous security requirements in the world.

![Logo SOC 2 Type II et ISO 27001](https://wedo-assets.sos-ch-gva-2.exo.io/Image_1_4f6bcc7451.png)

## A Proven Trust Framework for Orchestrating Your Activities

For a B2B SaaS like WEDO, specializing in meeting management and task tracking, the confidentiality of exchanges is the essential prerequisite for seamless collaboration. Whether it involves board meeting minutes, strategic decisions, or sensitive project management, your data’s integrity is guaranteed by an independently certified framework, validating the high-security protocols we already apply daily.

## The Pillars of Our ISO 27001 Compliance

Obtaining this certification, following a rigorous process initiated in September 2025, required a strict external audit of our systems. Here are the concrete measures that structure our work and development environment:

- **Governance and Risk Management:** Systematic identification of potential vulnerabilities and implementation of proactive mitigation measures.
- **Rigorous Access Control:** Strict application of the "least privilege" principle and strong authentication for all employees and infrastructure.
- **Physical and Environmental Security:** Rigorous selection of our hosting partners in Switzerland, who themselves meet Tier IV and ISO 27001 standards.
- **Data Encryption:** Widespread use of end-to-end encryption for data in transit (TLS 1.2+) and at rest (AES-256), ensuring total isolation of your information.
- **Business Continuity (BCP/DRP):** Implementation of business continuity and disaster recovery plans, guaranteeing high service availability and rapid data restoration in the event of a major incident.

![An infographic featuring the central ISO 27001 logo surrounded by five key compliance pillars: Data Encryption, Physical and Environmental Security, Rigorous Access Control, Business Continuity (BCP/DRP), and Governance and Risk Management.](https://wedo-assets.sos-ch-gva-2.exo.io/Image_2_en_d49f381322.png)

## A Strategic Asset for Regulated Sectors

This certification allows WEDO to confidently support companies facing stringent regulatory requirements (nLPD/FADP, GDPR, FINMA). It serves as an additional, **essential guarantee of compliance for:**

- **[Financial Institutions and Insurance](https://wedo.com/blog/collaborate-securely-in-the-financial-sector):** Where decision traceability and the protection of professional secrecy are non-negotiable.
- **Public Administrations:** Subject to increasingly frequent security audits.
- **[The Healthcare Sector](https://wedo.com/blog/the-importance-of-hds-certification-in-the-healthcare-sector):** Where medical secrecy and secure exchanges between hospital management bodies are critical. This certification strengthens our ability to handle sensitive data within the strictest confidentiality frameworks.
- **[The Industrial Sector](https://wedo.com/blog/data-security-and-protection):** Concerned with protecting intellectual property and operational planning.

## Security as a Process of Continuous Improvement

Achieving the ISO 27001 standard is not an end point, but the formalization of an already well-established cycle of continuous improvement. WEDO is committed to maintaining this level of excellence through regular internal audits, annual penetration tests, and constant technological monitoring.

By choosing WEDO, you opt for a solution where productivity never comes at the expense of security.

**To learn more about the security of the WEDO platform:**
You can consult the details of our commitments and our compliance reports directly on our website.

::button-secondary[Visit the Security Page]{link=https://wedo.com/security}

Or [contact our Chief Information Security Officer](mailto:security@wedo.com) for any technical questions.

WEDO achieves ISO/IEC 27001:2022 certification. Insights into our ISMS, SOC 2 alignment, and advanced security controls for highly regulated industries.

Dark green graphic displaying geometric shapes alongside a circular "CERTIFIED ISO 27001" seal with a central globe icon.

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ISO/IEC 27001 Certification: WEDO Reaches a Key Milestone in Information Security

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

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::button-primary[Schedule a live demo]{link="/demo"}

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

Executive assistant smiling while discussing with a colleague in an office, illustrating daily administrative workflow and support.

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