Read the new issue of Erfolg magazine and the article about the role of WEDO collaboration platform in managing meetings and tasks in a company.

Enjoy the read! (Article only in German)

::button-primary[Read the article]{link="https://wedo-assets.sos-ch-gva-2.exo.io/Saas_Loesung_ba1e662f69.pdf"}

Read the new issue of Erfolg magazine and the article about the role of WEDO collaboration platform in managing meetings and tasks in a company. Enjoy the read! (Article only in German)

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A Swiss SaaS solution for managing meetings and tasks

> _In its magazine Leader, the Swiss Managers Association (ASC) gives the floor to Antoine Sudan and David Dutch, the two engineers behind WEDO, the platform that allows companies to collaborate with ease. We are pleased to share their story in the June 2021 edition of the magazine._

## The motivation

We were victims of acute "meetingitis" in our previous jobs: we were participating in too many unproductive and time-consuming meetings.

## The conviction

Well-prepared and efficient meetings ensure time management and improve coordination and communication within the company. The benefits are felt by both managers and participants.

## The goal

To enable company employees to spend less time in meetings, while facilitating collaboration and task tracking.

## The future

Every day, the WEDO team is working hard to improve the platform and enable more and more organizations to have productive meetings and collaborate efficiently.

## The product

WEDO is a highly secure Swiss collaborative platform for meeting management and task tracking. Our tool allows our clients to spend less time in meetings, while ensuring operational follow-up from one meeting to the next.

![Antoine Sudan et David Dutch, WEDO founders. ](https://wedo-assets.sos-ch-gva-2.exo.io/2021_06_image_interview_asc_9799d9c3c1.png)

In its magazine Leader, the Swiss Association of Executives (ASC) gives the floor to the two co-founders of WEDO, Antoine Sudan and David Dutch. Through their interview, discover what motivated the launch of the collaborative platform as well as the future prospects of the young Swiss company.

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Interview of the WEDO founders by the Swiss Leaders Association

**HR Today is the Swiss media of reference in the field of human resources management. On April 28, 2021, an article dedicated to remote meetings was published in the special Remote Work section. The article refers to WEDO as the ideal collaborative solution for efficient remote meetings.**

Remote collaboration is now a daily issue for all companies. WEDO offers a tool to manage meetings, tasks and projects. Each team member can contribute to the preparation of meetings, write minutes or even take note of the tasks he/she has to perform from any location.

The digitalization of companies has led to an increase in the exchange of information between employees. Recently, remote work has further increased this problem. Although tools such as Zoom and Microsoft Teams facilitate exchanges and communication, they do not solve the lack of information structure. As a result, employees find themselves drowning in a flood of information and often suffer from a time-consuming disease: acute meeting fatigue. Meetings and their follow-up take a lot of time, the management of delegated tasks is tedious and it is difficult to know who does what and until when. WEDO is the solution that enables organizations to collaborate efficiently. \[...\]

![](https://wedo-assets.sos-ch-gva-2.exo.io/2021_04_smartmockups_knhgyzdy_1024x682_099a323f24.png)

::button-primary[Read the rest of the article]{link="https://hrtoday.ch/de/article/eine-kollaborative-plattform-fuer-effiziente-sitzungen"}


In April, HR Today proposes to take a look at the very current topic of "Working from home". The Swiss media presents WEDO as an ideal solution to efficiently manage remote meetings. Discover in this article how our tool facilitates your virtual meetings.

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A collaborative platform for efficient remote meetings

_WEDO makes collaboration among colleagues easy - with a single tool. The startup from Fribourg is now stirring up the German-speaking Swiss market with a strengthened team. In the December issue of the startup and founder magazine "Booster", the founders talk about the beginnings and their futur plans._

"We're not like the big software companies, where if you have a technical problem and no one can help you with it." David says. "When our customers call, we take care of them." Whether a company has 5 or 500 employees doesn't matter. Neither does the industry matter - banks, insurance companies, hospitals as well as a wide variety of SMEs trust in WEDO today.

After 5 years of market development in the French-speaking part of Switzerland, the team continues to grow and has been strengthened with two employees from the German-speaking part of Switzerland. The two are now building the bridge across the "Röstigraben" and are drawing attention to WEDO there. In addition to the national expansion the international market is also not far away. A customer has just been acquired in the United Arab Emirates, who is very satisfied with the Swiss solution.


::button-primary[Read article]{link="https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_booster_2020_12_b1e1e6cf91.pdf"}

![](https://wedo-assets.sos-ch-gva-2.exo.io/2021_02_article_pr_2020_12_1024x724_5f87ed127a.png)

WEDO makes collaboration among colleagues easy - with a single tool. The startup from Fribourg is now stirring up the German-speaking Swiss market with a strengthened team. In the December issue of the startup and founder magazine "Booster", the founders talk about the beginnings and their futur plans.

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WEDO sets course for German-speaking Switzerland

> The platform offers great facilities for exchanges and collaborative work thanks to its very flexible structure.
> Joël Michelot, Logistics Director of the [Ensemble Hospitalier de la Côte](https://www.ehc-vd.ch/).

In its twelfth edition, the quarterly journal [Architecture Hospitalière](https://www.architecture-hospitaliere.ch/) devotes an [article](https://www.architecture-hospitaliere.ch/1718/wedo-collaborer-en-toute-simplicite/) to WEDO and collects testimonials from the two co-founders of the startup as well as from one of its most active users, Joël Michelot, Logistics Director at EHC.

Under Expert insight, WEDO is presented in detail as clarified by co-founders Antoine Sudan and David Dutch. In this article, they go back to the origin of WEDO and explain what the collaborative tool brings to companies in all sectors. As the health sector is currently one of the first markets for the application, the two co-founders describe the specificities of using WEDO in this context, using the example of L'Ensemble Hospitalier de la Côte. The institution now has some 150 users who have been collaborating with the solution for almost two years.

Discover how WEDO fits into such an important organization through the testimony of Joël Michelot who describes how the tool is now part of the daily life of his teams.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_03_architecture_hospitaliere_wedo_0de103a8e3.png)

::button-primary[Read the article]{link="https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_revue_Architecture_Hospitaliere_2020_4ab4ec7820.pdf"}

The magazine of tomorrow's hospital professionals is interested in our solution. Find the explanations of the two WEDO co-founders as well as the testimony of Joël Michelot, Logistics Director of the Ensemble Hospitalier de la Côte (EHC) and WEDO user.

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Hospital Architecture magazine gives the floor to WEDO

May 23, 2019: The daily newspaper from Geneva (AGEFI) and leading economic and financial media in French-speaking Switzerland, published an article about WEDO. The writer, Sophie Marenne, describes the characteristics of our collaborative tool and highlights one of its main goals: create a direct link between meetings and the tasks that result from them. She also writes about the implementation of the solution in many companies of all sizes and attached to different sectors of activity in French-speaking Switzerland. 

If you wish to learn more about our solution and discover the testimonies of the two co-founders of WEDO in their interview, read the newspaper article! 

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_06_image_article_agefi_2_c3c0192222.png)

[Read article](https://bit.ly/2K0vdls)

The daily newspaper from Geneva (AGEFI), the leading economic and financial media in French-speaking Switzerland, published an article about WEDO. 

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WEDO boosts the efficiency of meetings

## Manage corporate meetings using digital solutions 

On March 27th, the _HR Today_ newspaper, the Swiss media of reference in the field of human resources management, devoted an article to the very topical theme of the meeting madness. The "illness" of meeting, ironically characterized by this neologism, is an ailment from which many companies suffer. Nowadays, there are fortunately technological remedies to solve this real scourge which can cost a lot of time, energy and money.

Presenting WEDO as the Swiss software designed to facilitate the preparation, conduct and follow-up of corporate meetings, the editor gives a detailed portrait of our tool and highlights the solutions proposed to optimize the management of meetings. In this article, discover the testimonials of Antoine Sudan and David Dutch, co-founders of WEDO.

[![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_05_slide1_1_dd7cccfcba.png)](http://hrtoday.ch/fr/article/la-technologie-est-en-train-de-guerir-la-reunionnite-aigue-des-rh)

[Read the article](http://hrtoday.ch/fr/article/la-technologie-est-en-train-de-guerir-la-reunionnite-aigue-des-rh)

The press organ HR Today proposes to take an interest in digital tools that are committed to alleviating the problem of interminable and unproductive meetings. 

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Technology is curing HR meeting madness

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_wedo_cofounders_1024x768_9876cf7c19.jpg)

> _Sick of long, unproductive meetings? Two Fribourgeois propose a digital solution, WEDO, to make them efficient. Explanations._

Between three and six weeks a year: that's the time we spend on average in work meetings, according to a survey published in 2017 by the Opinionway Institute for the business consultancy firm Empreinte Humaine. According to this survey of a thousand employees in companies of various sizes and in a variety of economic sectors, nearly one out of every two sessions is considered unproductive. More than 25% of the respondents do not see the need to participate. As a result, 44% of them discreetly use their smartphone to do something else during this time (typically reading and sending emails).

This scourge has a name: Meeting madness. Antoine Sudan and David Dutch suffered from it for several years after graduating from engineering school. "Meetings are not useless in themselves," they say at the outset. "The problem is that they are poorly prepared, the agenda is not respected and you come out of them far too often without being sure of what has been decided. Amazed at the time they spent on this commendable but frustrating exercise, Antoine Sudan and David Dutch developed the WEDO web application. That was in 2014\. Today, four years and thirty updates later, this web application is used by more than a hundred organisations, municipalities and companies in French-speaking Switzerland, including Groupe Mutuel, Groupe E Connect, HES-SO Fribourg and Banque Cantonale de Fribourg.

Neither blockchain, Dropbox, nor intranet, WEDO is a collaborative platform whose layout automatically adapts to the size of the screen you use (iPhone, PC...). It is in fact an interface with a common and participative space. Very didactic, it has been designed to be within everyone's reach. Regardless of its functionalities and technical qualities, the WEDO application is based on in-depth reflection and careful analysis of the factors that make working meetings so often disappointing and time-consuming. In other words, this organizational solution has been developed to respond directly and pragmatically to certain recurring problems. One example: the agenda often remains a little vague until everyone is gathered around the table. To avoid this, WEDO offers a feature that allows you to record and schedule the items to be discussed. Once this is done, simply open the application and follow the thread of questions. No more digressing, in short.

## EASY TO KNOW WHO'S DOING WHAT

The minutes are a chore? Thanks to WEDO, it is possible to write it live. "This is one of the interesting features of our meeting management module. You have an agenda, with a series of items to be discussed, and you can add under each item blocks of information, whether they are notes, decisions or tasks to be carried out," explains Antoine Sudan. Decisions made and tasks assigned during meetings can then be recorded by the minute writer at the time. Since this information is displayed in a specific place in the module and all participants have a personal access account, it is very easy to retrieve this information later. In short, at the end of the session, everyone knows where to find the answer to the famous "who does what" question.

In addition, it is possible to export an agenda or minutes by generating a PDF file so that it can be shared, printed and signed. You can also easily create extracts from minutes, or retrieve notes through the minutes using simple keywords. Gone are the days when you had to open multiple files to get your hands on information!

"The strength of WEDO is that it covers all phases of meeting management: before, with the preparation of the agenda, during, with the taking of important notes, and finally after, with the follow-up of tasks. Indeed, in addition to our module for meeting management, we have developed another one for task management and scheduling, and both interact with each other. Therefore, you have the means to ensure a continuous and dynamic follow-up of the work. This way, you can see at any time what has been done between sessions and what remains to be done. You no longer have to wait to obtain or pass on information, nor do you have to send several confirmation e-mails or call three times to find out how much a quote will cost," says David Dutch. In addition, each user can activate synchronisation with his electronic calendar (Outlook, Google Calendar...).

## MEETINGS SHORTENED BY ONE THIRD

It is also possible to create specific spaces for certain projects, departments or work teams, so that tasks can be distributed in one click. As soon as a job is indicated as completed, the participants concerned receive immediate and automatic feedback. "All of these processes greatly speed up the processing of decisions and shorten the duration of sessions by an average of one third," says Antoine Sudan.

Solving complicated problems with a simple software: that was the challenge of the creators of WEDO. The first person they told about it - a former professor - predicted that « it would never work ». Which makes them laugh a lot today. « Luckily, our engineering mentality soon got the better of us and we refused to let it get us down ». While many young entrepreneurs start by trying to raise funds, Antoine Sudan and David Dutch decide to develop their application while working and approach their first customers in parallel. They conduct more than 300 interviews for this purpose. Right from the start, they rely on user feedback to improve their product. The first version is officially released in May 2015\. A few prospects test it. « With each new release, we surveyed our customers to find out how we could improve WEDO. And we continue to solicit their opinions and feedback. For example, some of them recently commented that they would have liked to have been able to define specific access criteria, to avoid having participants pop up with irrelevant questions on the agenda. While a General Secretary should certainly be able to modify the agenda, this is not necessarily the case for any participant. So in the latest version of WEDO, we have introduced a new tool to set up access rights very finely ».

  
![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_wedo_montage_1024x525_23213decc1.png)
  
  
## START WITH A FREE TRIAL

What about the price? According to a common practice in applications, it depends on the number of users. It varies between 15 and 25 francs per person per month. WEDO is available in packs of five, ten or fifteen users; above twenty, packs are sold in increments of ten additional units. The subscription covers all updates, data hosting and support, i.e. all services with the exception of change management during the first year to maximise the chances of success, which is also calculated on the basis of a flat rate depending on the size of the network. 

"But what we always offer in the first place is a free presentation of WEDO. That's why you'll find a big blue button on the homepage of our website [www.wedo.com](/) that you can click on to schedule a demonstration by booking a date at your convenience directly in our calendar," say Antoine Sudan and David Dutch, who claim that the data will only be hosted on servers located in Switzerland.

Source: original article [Le Matin Dimanche](https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_matin_dimanche_316cb86cf5.pdf)

Sick of long, unproductive meetings? Two Fribourgeois propose a digital solution, WEDO, to make them efficient. Explanations.

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The cure for meeting madness is called WEDO

Antoine Sudan and David Dutch are two friends who created WEDO after discovering the joys of working and planning meetings. 

### 

![PME Magazine](https://wedo-assets.sos-ch-gva-2.exo.io/wp_content_uploads_2018_09_diapositive30_25efb9625e.png)

> This start-up company from Fribourg created a software designed to optimize work organization and meetings. About forty big companies are customers, among which the Groupe Mutuel. 

Before being associates, Antoine Sudan and David Dutch were two teenagers living in the Broye region and taking the train together to go to school. They dreamed of creating their own company together but they needed some work experience, so they both started to work once they got their engineering degree.

They soon discovered the surprises and disillusions of corporate life. “Collaboration was not as easy as expected, especially during meetings”, explains Antoine. “We were often missing answers and solutions to simple questions such as ‘who takes care of what’, ‘how’ and ‘for when’, regardless all the e-mails we were receiving”. Therefore, the two friends had an idea: develop a collaborative task manager to simplify work progress. They started to work on their project from of 2014.

What differentiates them from others is that no funds were raised for their project: they developed their software on their own while they were still working. Furthermore, to optimize their product, they contacted their potential customers and questioned them to have a clear idea on their needs and point of view. They conducted more than 300 interviews to develop their tool in the best possible way. The first version of the software was launched in May 2015 and was first tested with a few of their sales leads who were curious to discover its functionalities.

Their software is thus an organizational solution. It is a common and collaborative space to which everyone has access and can follow the work progress in real-time. Hence, people know exactly who is in charge of what and for when it is due. No need to make several calls or to send amounts of e-mails to give a feed-back on a project. The interface is made in a didactic manner and is within everyone’s reach. The price varies according to the number of users and is between 15 and 25 Swiss francs per month and per user. Hence, the software allows to manage meetings, tasks and check-lists at reasonable cost.

## Work progress in real-time

Nearly three years after the first launch of the software, the contractors, who are today 31 and 32 years old, have proved successful. More than 40 health facilities are among their customers, and other companies such as Groupe Mutuel. Christian Lalain, member of the IT department of the insurance company, first discovered WEDO when he was the municipal councilor of Saillon. “I wanted to find a solution to the traditional paper files on which we would stick a post-it note with essential information or updates, which would eventually end up being lost or worn down. For that reason, I installed WEDO on the municipality’s computers last year. It’s great: everyone is working on the same tool and the different working spaces structure all activity. If a person calls to make an appointment with a particular person or for an information, the person at reception can create a task and assign it to the corresponding person, who will receive a notification. She will then know exactly what to do or what to answer if the person calls back. The software thus improved communication and interaction not only among collaborators, but also with our citizens. It definitely improved the quality and efficiency of our service and increased our team spirit”. 

## Servers in Switzerland

Given the positive results observed in Saillon, Christian Lalain suggested his employer at the Groupe Mutuel to use this tool. Groupe Mutuel previously used another tool called Wunderlist, purchased by Microsoft. The start-up company from Fribourg is proud of its success and is still growing surely but slowly. “Once our first client signed, there was a second, and a third…” recalls David Dutch. “We first reduced our working time, then we became self-employed. We are now established as a LLC and our office is based in Fribourg. And we are hiring! We are planning on hiring two new collaborators this year”. The two associates started off by looking for customers before going to fairs. In Switzerland, there are very few competitors. As their servers are based in Switzerland, they can claim their 100% swiss origin, a key argument for customers who fear data theft. 

\-

Source: [Original article from PME Magazine](https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_pmemagazine_2018_06_8bc9187094.pdf)

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WEDO’s great success

Trello

Asana

Decisions

Monday.com

eSéances

MS Teams

MS Planner

OneNote

Every day, we juggle a series of tasks, from answering emails and attending meetings all the way to cooking dinner or finally folding that pile of laundry staring us down for days. Task management is everywhere around us, whether we realize it or not. 

But here's the catch: managing tasks is more than checking boxes. It's making sure the right boxes are checked at the right time, by the right people.

For individuals, good task management can mean less stress and more time to spend on what matters most to them. For teams and organizations, it's the difference between controlled chaos and seamless collaboration. When done well, task management becomes a superpower, moving businesses toward growth and ensuring projects are delivered on time (and with fewer sleepless nights).

In this guide, we're going to explore strategies, tools, and best practices that turn task management into a fine-tuned system. Whether you're wrangling your own to-do list or leading a team toward big goals, this can be your roadmap to staying on top of your game. 

Let's get started!


The Ultimate Guide to Task Management: Strategies, Tools, and Best Practices

Sometimes, you don’t need more tools to manage your work. You just need a better way to see it.

That’s the problem the Kanban board was designed to solve. It gives teams a clear view of what needs to be done, what’s in progress, and what’s already finished, without juggling endless checklists or buried updates.
Originally developed in manufacturing, the Kanban method is now one of the simplest and most effective ways to manage projects across software, marketing, operations, and more.

In this guide, we’ll explain what a Kanban board is, how it compares to Scrum, where it works best, and how to make it part of your workflow using the right tools.

## What Is a Kanban Board?
Let’s start from the beginning. A Kanban board is a visual way to organize work, track progress, and see what’s getting done, without digging through spreadsheets or inboxes.

At its core, it’s simple. You have columns that represent different stages of work, like “To Do,” “In Progress,” and “Done.” Tasks live on cards that move across the board as the work moves forward.

Most Kanban board apps follow this format, with features like due dates, checklists, tags, and assignees layered on top to help teams stay organized.

The idea comes from the original Kanban method, developed by Toyota to manage workflows on factory floors. Over time, it’s evolved into one of the most widely used techniques in modern project management, especially for teams that need flexibility and real-time visibility.

Whether you're managing a solo project or working with a full development team, the board’s purpose stays the same: make the work visible, limit what’s being worked on at once, and keep everything moving in the right direction.

And the best part? You don’t need a complicated setup to get started. A few columns, a few cards, and you’re already using a system that scales as your workflow grows.

## Kanban vs Scrum: What’s the Difference?
Kanban and Scrum are both popular frameworks within agile methodology, but they take different approaches to organizing work. If you’ve used task boards before, chances are you’ve encountered both, even if you didn’t realize it.

Let’s break it down.

![Image comparing Kanban and Scrum. Kanban is based on continuous flow, flexibility, work-in-progress (WIP) limits, and evolving priorities. Scrum relies on a structured approach with defined roles (Scrum Master, Product Owner), time-boxed sprints, and sprint planning with fixed deliverables.](https://wedo-assets.sos-ch-gva-2.exo.io/Kanban_vs_Scrum_Whats_the_Difference_en_6aedc0dd6f.png)

Scrum works in time-based sprints. Teams commit to a fixed set of tasks every two to four weeks, with structured roles like product owner, scrum master, and development team. It’s great for teams building toward a clear, deadline-driven release. The rhythm is tight, with regular planning and review sessions baked into the cycle.

Kanban, on the other hand, is continuous. Work doesn’t wait for a sprint to start or finish. Instead, tasks move fluidly through a kanban board, giving teams more flexibility to adjust as priorities shift. It’s ideal for handling a steady stream of work, whether that’s support tasks, internal projects, or content pipelines, without needing to reset everything every few weeks.

Where Scrum locks the sprint, Kanban teams focus on keeping things flowing. They often use limits on how much can be worked on at once (called the limit work in progress) to prevent overload and reduce blockers. And instead of sprint retros, they make small, regular improvements based on what’s actually happening in the workflow.

However, the two approaches aren’t opposites; many teams combine them. You might plan in sprints and track in Kanban. [WEDO](https://wedo.com/features) supports both ways of working, but its flexible task board setup makes it especially useful for teams who want real-time visibility and the ability to adjust as things change.

If your projects evolve quickly, involve cross-functional input, or don’t follow a strict sprint cycle, Kanban project management might be a better fit and easier to manage in a tool that’s built for flexible collaboration.

## How a Kanban Board Actually Works
A [Kanban board](https://kanban.university/kanban-guide/) turns a list of tasks into something you can see and move. The structure is simple: columns represent stages of work, and cards represent individual tasks. As a task progresses, its card moves from one column to the next, usually from “To Do” to “In Progress” to “Done.”

That movement isn’t just for show. It’s a way to visualize workflows, track real progress, and keep everyone on the same page without needing a meeting to check in.

Here’s what you’ll find on most digital kanban board apps:

- **Columns:** These are customizable, so they can match your actual process. A content team might use “Draft,” “Review,” and “Published.” A software development team might use “Backlog,” “In Progress,” “QA,” and “Released.”
- **Cards:** These represent tasks, user stories, or individual items of work. They often include a title, description, assignee, due date, and status.
- **Movement:** Cards move across the board as work happens. This is how teams get real-time updates on what’s active, what’s stuck, and what’s finished.

The board view creates clarity. Team members can see what needs attention without scanning through a long task list. When used consistently, a Kanban board helps spot bottlenecks early, like when too many tasks pile up in the “In Progress” column, so teams can refocus and rebalance.

One of the key principles behind the Kanban method is to limit work in progress. That means only working on a few tasks at a time, instead of trying to tackle everything at once, which keeps quality high and context switching low.

The result? A more focused team, fewer dropped tasks, and a system that’s always up to date, and not just when someone remembers to update the status.

## Kanban Board Use Cases
The beauty of a Kanban board is how easily it adapts to different kinds of work. Whether you’re part of a software development team, managing internal operations, or running creative projects, the same simple board structure can help you keep track of tasks, reduce friction, and deliver work with more consistency.

Here are some of the most common ways teams use Kanban project management to stay organized.

### Software Development and IT
Engineering teams often rely on Kanban for ongoing, fast-moving work, like bug fixes, support tasks, and feature rollouts. Each card might represent a user story, issue, or task, moving through stages like “Backlog,” “In Progress,” “Code Review,” and “Released.”

It’s especially useful when paired with Agile practices or as a flexible alternative for teams that don’t work in strict sprints. Software development teams also use visualization tools to spot bottlenecks, limit blockers, and review throughput over time.

### Product Teams
From roadmap planning to feature delivery, Kanban helps product managers and cross-functional teams keep track of priorities without losing momentum. Cards often include specs, mockups, or links to related documentation. The product owner can quickly see what’s in progress and whether any tasks are stuck or overdue.

### Marketing and Creative
Campaigns, content pipelines, and design requests all flow better with a board. A marketing team might set up columns like “Ideas,” “In Progress,” “Client Review,” and “Published.” Each card can have assignees, a due date, checklists, and file attachments, and the team gets a clear board view of progress at a glance.

### Operations, HR, and Admin
Kanban is not just for technical or creative teams. HR might track employee onboarding steps using a Kanban board. Operations teams can manage recurring tasks like inventory restocking or compliance reviews. Any team that needs to manage projects with repeatable stages can benefit from a Kanban board template that maps their workflow.

### Agile or Hybrid Teams
For teams that follow agile methodology, Kanban can complement or even replace Scrum processes. A scrum team might use a board to visualize the sprint backlog and progress during daily standups. Hybrid approaches like Scrumban blend the flexibility of Kanban with Scrum’s structure, giving teams the best of both systems.

Whether your team is co-located or remote, Kanban helps team members stay aligned without micromanagement. It simplifies coordination, improves visibility, and works for just about any kind of project.

## Choosing the Right Kanban Tools
If you want to get the most out of a Kanban board, the tool you use matters. Some apps keep it simple, while others add more structure for teams working across multiple projects. The best setup is one that matches how your team already works.
Here are a few things to look for when comparing Kanban board apps and project management tools.

### Customizable workflows
Your tool should let you create a board that [matches how your team actually works](https://wedo.com/features/tasks). That includes the ability to rename columns, change their order, and organize tasks based on the structure that makes sense for your project.

### Shared views that keep everyone aligned
A clear board view helps team members see what’s being worked on, what’s blocked, and what’s done. Everyone should be able to access the same task list and make updates in real time, without needing separate check-ins to stay in sync.

### Built-in task details
You’ll want a board that lets you assign work, set due dates, and add context to each card. This makes it easier to follow up, especially when multiple people are involved in a task or when deadlines are important.

### Real-time visibility
Updates should show up as they happen. A board that reflects changes in real time makes it easier to manage work without extra messages or duplicated effort. It also helps teams spot delays early, before they become actual blockers.

### Ties into how your team already works
A board is most useful when it’s part of your overall workflow. That means choosing a project management tool that doesn’t just show cards on a screen, but also supports how tasks are created, assigned, and completed, ideally without needing to switch platforms.

## Using a Kanban Board in WEDO
If your team already tracks tasks in WEDO, setting up a [Kanban board](https://wedo.com/tag/kanban-2) doesn’t require a new tool or extra steps; it’s already built into the way the platform works.

Each workspace in [WEDO](https://wedo.com/features) gives you a column-style board view, where tasks are organized by section. You can structure those sections to reflect your team’s actual process, whether that’s “To Do / In Progress / Done” or something more specific like “Planning / Approval / Launch.”

As work progresses, tasks can be moved across columns with a simple drag and drop. You’ll always have a clear visual of what’s active, what’s finished, and what might be waiting on input from others.

Every task card in WEDO can be assigned to one or more team members, with a clear due date, notes, and optional status updates. You can filter views by deadline, status, or assignee, which helps surface what needs attention without scanning the full board.

What makes WEDO especially useful is how your Kanban board connects with the rest of your work. Tasks created during meetings or added to a shared project space are automatically visible to the team, which means fewer things fall through the cracks.
You don’t need to manually copy notes or build separate task lists; everything stays in one place, updated in real time, and easy to follow.

![Video demo showing how the Kanban view works in WEDO: create, move, and track tasks across columns for clear team coordination.](https://wedo-assets.sos-ch-gva-2.exo.io/kanban_en_22cee3a3d5.gif)

Whether you’re managing a full project or just want to keep your daily work more organized, WEDO gives your team a Kanban-style setup that’s simple to use and flexible enough to grow with your workflow.

## Conclusion
A Kanban board does more than organize tasks. It helps teams see their work clearly, stay focused, and make steady progress. Whether you’re working in product, operations, marketing, or development, the Kanban method gives you a system that’s easy to understand and easy to stick with.

WEDO makes it simple to bring this approach into your team’s daily workflow. You can create tasks during meetings, organize them in a clear board view, and keep everything moving, without needing a separate tool just to stay on track.

Ready to manage projects with more clarity and less friction? Start your [WEDO free trial](https://wedo.com/signup) today.

Learn how Kanban boards work, how they compare to Scrum, and how to use them across teams with real-time visibility in WEDO.

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What Is a Kanban Board? Tools, Apps, and Project Use Cases Explained

Most people approach their daily work with good intentions. They build a task list, block off time, and dive into the day ready to be productive. But somewhere between answering emails, attending meetings, and switching between projects, focus begins to fade.
Managing daily tasks without a clear strategy often results in constant context switching. Every time attention shifts from one type of task to another, the brain has to reset. This adjustment may only take a few seconds on the surface, but over the course of a workday, it drains mental energy and reduces the quality of work.

Task batching offers a way to break that cycle. By grouping similar tasks together and completing them in dedicated blocks, individuals and teams can maintain momentum, minimize wasted energy, and make better use of their most productive hours.
In this article, we will explore how task batching works, why it improves time management, and how it fits alongside techniques like time blocking. We will also look at how to categorize tasks effectively and how platforms like [WEDO](https://wedo.com/features) can support better daily workflows.

## What Is Task Batching?
Task batching is a time management technique that involves grouping similar tasks together and working on them in a single, uninterrupted session. Instead of jumping from one unrelated task to another throughout the day, you focus on a batch of related activities during a dedicated time block.

For example, answering emails, following up on client requests, and checking internal messages all require a similar type of attention. Rather than scattering these tasks across the day, batching them into a single communication-focused session allows you to complete them more efficiently and with fewer mental interruptions.

Task batching works because it reduces the number of times you need to shift gears mentally. Every time you switch between tasks that require different cognitive processes, such as moving from creative writing to financial reporting, your brain has to adapt. That adaptation uses time and energy, even if the shift feels small.

By grouping similar tasks, you minimize the impact of context switching and give your mind the space to reach a deeper level of focus. Whether managing your personal task list or coordinating work across a team, task batching helps build structure into your day and creates opportunities for more consistent, high-quality work.

At its core, task batching is about aligning the type of work you are doing with the mental energy it requires. When structured well, batching creates a natural rhythm that makes it easier to stay engaged, [prioritize tasks](https://wedo.com/blog/guide-to-managing-and-prioritizing-your-daily-tasks), and complete work more effectively.

## Why Context Switching Destroys Focus
At first glance, switching between different tasks throughout the day feels harmless. Answering an email between meetings or checking a project update between writing reports seems efficient. In reality, frequent context switching drains cognitive resources and fragments attention, making it harder to perform any task well.

When you move from one type of work to another, your brain needs time to adjust. Researchers often refer to this adjustment as "attention residue." After switching, part of your mind remains focused on the previous task, even as you try to engage with the next one. This lingering distraction slows reaction times, reduces accuracy, and lowers overall productivity.

The cost of context switching is not just about time lost during the transition. It also affects energy levels. Each mental shift requires a small but measurable cognitive effort. Over the course of a day, constant switching erodes the mental stamina needed for sustained concentration and deep work.

Deep work, focused, uninterrupted effort on cognitively demanding tasks, relies on minimizing distractions and maintaining momentum. Context switching breaks that momentum, forcing you to rebuild focus again and again.

Grouping similar tasks together limits the need to shift mental modes. Instead of constantly changing focus, you stay within the same cognitive framework for longer periods. Whether answering client emails, designing project plans, or preparing reports, working in batches allows you to complete tasks more efficiently and with greater attention to detail.

By reducing the mental load associated with frequent switching, task batching helps protect the quality of your work and conserves the energy needed to perform at a consistently high level throughout the day.

## The Benefits of Task Batching
Task batching is more than a way to feel organized. It offers real, measurable advantages for time management, energy preservation, and overall work quality. By structuring your day around grouped tasks, you set yourself up for deeper focus and more consistent results.

Here are the key benefits of task batching:

![Image showing the main benefits of task batching: saves mental energy, boosts work quality, improves time management, strengthens team coordination, and reduces stress and cognitive overload.](https://wedo-assets.sos-ch-gva-2.exo.io/tops_benefits_of_task_batching_en_880e43eb72.png)

### More efficient use of mental energy
Grouping similar tasks together reduces the need for constant mental resets. When you stay within the same cognitive category for an extended period, your brain works more efficiently. Energy is spent completing tasks, not reorienting your focus.

### Improved time management
Task batching fits naturally into broader time management strategies, especially when combined with [time blocking](https://wedo.com/blog/how-time-blocking-helps-you-manage-your-daily-workload). Instead of reacting to each new demand, you proactively allocate blocks of time to complete entire batches of tasks. This creates a more predictable, manageable schedule and reduces the feeling of always being "busy" without making real progress.

### Better quality work
Frequent context switching increases the risk of mistakes and superficial thinking. Batching similar tasks allows you to maintain a higher level of attention on the work at hand. Whether reviewing financial data or writing proposals, staying focused leads to fewer errors and more thoughtful outcomes.

### Stronger project management and team coordination
At the team level, batching related project activities, such as planning, reviewing, or administrative updates, can streamline workflows and improve collaboration. Project managers can schedule shared task batching sessions, making it easier for team members to stay aligned and move projects forward efficiently.

### Reduced stress and cognitive overload
Task batching helps break the cycle of constant partial attention. Knowing that specific categories of work have designated times reduces the mental burden of trying to remember every outstanding item throughout the day. It also creates a clearer sense of progress, which can significantly reduce work-related stress.

Building task batching into your daily routine helps you stay organized and improves your ability to prioritize tasks, manage your energy levels, and maintain focus over longer periods.

## Task Batching vs. Time Blocking: What’s the Difference?
Task batching and [time blocking](https://wedo.com/blog/how-time-blocking-helps-you-manage-your-daily-workload) are both powerful time management techniques, but they address different aspects of how work gets done. Understanding the difference between them and how they can work together helps create a more structured and productive workday.

🖇️ **Task batching** focuses on what you work on. It involves grouping similar tasks together based on their nature, such as answering emails, updating project plans, or reviewing reports. The goal is to complete a series of related tasks without switching between different types of activities.

⏱️ **Time blocking** focuses on when you work on those tasks. It involves scheduling specific blocks of time in your calendar to complete a defined batch of work. For example, you might block two hours in the morning for deep project work and one hour in the afternoon for administrative tasks.

In practice, task batching and time blocking are often used together. After identifying and grouping tasks into logical categories, you then allocate time blocks to complete each batch. This combination improves both focus and time management by reducing context switching and ensuring that critical work has dedicated, protected time in your schedule.

**Task batching vs. time blocking in action:**
- You batch all your client follow-ups into a single group.
- You then block 10:00–11:00 AM on your calendar to complete that batch without interruptions.
- Later in the day, you batch strategic project planning and block focused time to work on it without checking messages or switching tasks.

For managing daily tasks effectively, both batching and time blocking create a more deliberate approach to work. Rather than reacting to each incoming request, you structure your day around focused effort, giving the most important tasks the time and attention they require.

When planning your workflow, it helps to think of batching as organizing your task list by type, and time blocking as organizing your calendar to protect time for focused execution.

## How to Start Task Batching Effectively
Task batching works best when it is part of a deliberate, well-structured approach to organizing your work. Simply grouping random tasks together is not enough. Effective batching depends on thoughtful categorization, realistic planning, and protecting focus during execution.

![Image outlining the 4 steps to start task batching: categorize tasks, group similar ones, block time on your calendar, and protect your focus.](https://wedo-assets.sos-ch-gva-2.exo.io/how_to_start_task_batching_in_4_steps_en_903e382bad.png)

Here’s a practical way to get started:

### Step 1: Categorize Your Tasks
Start by reviewing your current task list. Identify patterns by grouping tasks based on their type, energy demands, or the tools they require.

Common categories might include:
- Communication tasks: emails, Slack updates, phone calls
- Planning tasks: project scoping, strategy sessions
- Administrative tasks: invoicing, document filing, expense reporting
- Creative tasks: writing, designing, brainstorming
- Deep work tasks: coding, financial analysis, data modeling
- Categorizing tasks helps you see where natural batches already exist in your workday. It also clarifies the types of tasks that require different levels of focus or energy.

### Step 2: Group Similar Tasks Together
Once your tasks are categorized, the next step is to physically group them.

This could mean creating separate lists for each batch or tagging tasks inside your [task management tool](https://wedo.com/blog/how-to-choose-the-right-task-management-tool-for-your-team) for easier sorting.

When grouping tasks, focus on similarity in mental effort and workflow style. For example, writing a proposal and editing a marketing draft both fall under creative work, even if they support different projects.
Avoid mixing tasks that require different modes of thinking. Grouping similar tasks together allows you to maintain cognitive momentum and complete work faster and with greater accuracy.

### Step 3: Plan Time Blocks for Each Batch
Assign dedicated time blocks in your calendar for each batch of tasks.
When scheduling, consider your natural energy levels throughout the day.

For instance:
- Plan deep work sessions, such as writing or analysis, in the morning when your focus is strongest.
- Reserve lower-energy periods, such as late afternoon, for administrative batches like filing or expense reports.
- Use the early afternoon for collaborative batches like [meetings](https://wedo.com/features/meetings) or follow-ups, where a shift in energy and pace is expected.

Time blocking ensures that batches are not simply planned but also protected. It helps prevent distractions and gives you a clear start and end point for each type of work.

### Step 4: Minimize Interruptions and Protect Your Focus
Batching only works when focus is maintained during execution.

Set up your environment to support uninterrupted work:
- Silence notifications on communication apps.
- Close unrelated browser tabs or programs.
- Let team members know when you are in a focus block if collaboration is expected later.

Schedule short breaks between batches to allow your brain to reset before shifting to a new category of tasks. Even a five-minute pause can restore energy and prepare you for the next block of work.

Task batching is most effective when it becomes a habit. By consistently categorizing tasks, grouping similar work, protecting time blocks, and minimizing interruptions, you build a sustainable system that improves focus and productivity over the long term.

## Advanced Strategies for Task Batching and Optimizing Team Productivity
Task batching at the individual level improves personal focus and efficiency.
At the team and project management level, batching requires a more deliberate design of workflows, timelines, and [collaboration structures](https://wedo.com/features/meetings). When used strategically, batching can reduce project friction, improve resource allocation, and optimize the way teams handle complex, multi-phase work.

Here are several advanced strategies for implementing task batching across distributed teams and projects:

### Batch project tasks by cognitive load and required resources
Project managers can group tasks not just by type, but by the mental effort and resources they require. For example, research-intensive tasks, administrative updates, and client presentations demand different forms of preparation and energy. 

Structuring project timelines to batch high-cognitive-load tasks separately from administrative or procedural tasks prevents fatigue and maintains quality throughout project phases.

### Integrate dependency management into batching structures
Complex projects often involve dependencies where one task must be completed before another can begin. Using a Gantt chart or [project management software](https://wedo.com/features/project-management) that tracks dependencies allows managers to batch tasks in logical sequences.

Rather than scheduling isolated deliverables individually, teams can group upstream activities (such as research and development) into one phase and downstream activities (such as review and implementation) into another, reducing gaps and handoff delays.

### Align task batching with team energy rhythms and availability
Different teams experience peak energy levels at different times, especially in distributed or cross-time-zone environments. Advanced task batching accounts for these rhythms by planning cognitively demanding batches, such as creative strategy, product development, or complex problem-solving, during peak hours.

Lower-energy batches, such as administrative updates or reporting, are scheduled during slower periods. This approach improves throughput without forcing uniform schedules across diverse team members.

### Use structured task lists and templates to maintain batching consistency
Creating [standardized checklist templates](https://wedo.com/features/tasks) for recurring workflows ensures that batching remains consistent across projects.

Templates for project kick-offs, sprint reviews, client handovers, or internal reporting cycles help batch tasks into repeatable structures, minimizing planning time and supporting better execution. This is particularly valuable for scaling project management practices across growing teams or complex multi-stakeholder environments.

### Monitor and optimize batch cycles using project analytics
Effective batching is not static. Advanced teams monitor task completion rates, handoff times, and project bottlenecks over time. By analyzing how long batches take to complete and where slowdowns occur, project managers can refine the batching structure to improve delivery speed, reallocate resources, or adjust timelines dynamically.

Task batching at the organizational level requires more than just individual focus.
It demands a systematic approach to grouping, sequencing, and executing tasks across projects and teams. When implemented well, batching transforms project workflows from reactive task management to proactive, high-efficiency collaboration.

## Conclusion
Task batching is a fundamental shift in how individuals and teams manage attention, prioritize tasks, and maintain momentum across increasingly complex workdays. At the team and project level, batching strategies allow for better resource management, improved handoffs, and more predictable project outcomes. 
When batching is integrated thoughtfully into project workflows, through cognitive load planning, dependency management, and energy-based scheduling, it becomes a key driver of operational efficiency. But building effective batching systems also depends on having the right tools. Platforms like [WEDO](https://wedo.com/features) make it easier to organize work into structured, repeatable workflows.

With task management features that support categorization, [checklist templates](https://wedo.com/features/tasks) for recurring processes, Gantt charts for dependency tracking, and smart notifications to stay aligned without interruptions, WEDO helps individuals and teams implement task batching in a practical, scalable way.

Whether you are managing daily tasks, coordinating across distributed teams, or overseeing complex projects, WEDO provides the structure needed to group, schedule, and complete work more effectively. [Start your free trial today](https://wedo.com/signup) and see how WEDO helps you turn focus into real, measurable progress.

Discover how task batching improves focus and reduces context switching. See how WEDO helps teams organize, prioritize, and complete work more efficiently.

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Task Batching: How to Group Similar Work for Maximum Focus

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

::button-primary[Try WEDO for free]{link="/signup"}

::button-primary[Schedule a live demo]{link="/demo"}

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

An executive assistant speaking on the phone with colleagues blurred in the background, overlaid with the text “How to make an executive assistant’s daily life easier” and “Use case”

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Making daily life easier for executive assistants

Held once a month, quarter, or half-year, as required, these privileged meetings provide a confidential and open communication space, encouraging in-depth discussion of individual and collective objectives. They create a valuable opportunity to discuss each employee's specific challenges and needs, fostering better mutual understanding. Moreover, these meetings provide a framework for recognizing individual achievements and contributions, reinforcing a sense of accomplishment and belonging to the team. Thanks to these personalized exchanges, bilateral meetings contribute to more effective personnel management, more focused professional growth, and solid, fulfilling working relationships.

## Key topics for a bilateral meeting

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management. Here are some of these topics:

### 1. Ongoing assessment
Discuss objectives for the current period and assess progress and results achieved. Identify successes and areas requiring further attention.

### 2. Professional Development
Explore opportunities for employee development, training, and professional growth. Identify skills to be strengthened and possible progression paths.

### 3. Feedback
Exchange constructive feedback on work performed, highlighting strengths and addressing areas for improvement. Encourage open dialogue to stimulate continuous learning.

### 4. Needs and Challenges
Allow employees to express their needs regarding resources, assistance, or support to accomplish their tasks. Discuss possible obstacles and find solutions together.

### 5. Work-Life Balance
Address workload-related issues, stress levels, and work-life balance. Identify measures to support employee well-being.

### 6. Projects and Initiatives
Discuss future projects, new initiatives, and potential employee contributions. Encourage active participation and creativity.

### 7. Management feedback
Offer employees the opportunity to share their feelings about management, work methods, and team communication. Foster an environment of trust and continuous improvement.

### 8. Focus on Vision
Ensure that the employee understands and adheres to the team or company's overall vision, values, and goals.

### 9. Resources and Support
Identify the resources required for the associate's success and ensure that he/she has the proper support to carry out his/her tasks.

### 10. Long-Term Planning
Examine longer-term perspectives and discuss the employee's career aspirations and how these align with team or organizational goals.

_"Enabling discussions in bilateral meetings, in a more intimate way and with a long-term vision, brings a notable benefit to the employee's career in the company. It makes them feel valued, heard and recognized above all. Setting clear, long-term objectives is a real motivator for them."_

**Marie Rudaz-Jaeggi**, *[AmbitionSuccess.ch](http://ambitionsuccess.ch/)* - MORGES

Team leaders and employees can establish fruitful collaboration, foster professional development, and maintain a positive working climate by addressing these topics regularly and in-depth at bilateral meetings.

## Use WEDO to keep track of your bilateral meetings!

![1_1 ENFR.png](https://wedo-assets.sos-ch-gva-2.exo.io/1_1_ENFR_78b8a89537.png)

With WEDO, you can prepare your agenda jointly with your manager or colleague. In this way, each participant can prepare the questions or topics to be addressed.

Generally speaking, the agenda items for a bilateral meeting are recurrent. WEDO enables you to set the topics so that they recur from one time to the next to ensure that discussions are followed up and that objectives evolve.

Once completed, the minutes are locked and remain available to both participants for consultation.

::button-primary[Schedule a live demo]{link="/demo"}

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management.

A smiling person listening to their counterpart in a one-on-one meeting, overlaid with the text “Topics for a one-on-one meeting” and “Use case”

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