_WEDO makes collaboration among colleagues easy - with a single tool. The startup from Fribourg is now stirring up the German-speaking Swiss market with a strengthened team. In the December issue of the startup and founder magazine "Booster", the founders talk about the beginnings and their futur plans._

"We're not like the big software companies, where if you have a technical problem and no one can help you with it." David says. "When our customers call, we take care of them." Whether a company has 5 or 500 employees doesn't matter. Neither does the industry matter - banks, insurance companies, hospitals as well as a wide variety of SMEs trust in WEDO today.

After 5 years of market development in the French-speaking part of Switzerland, the team continues to grow and has been strengthened with two employees from the German-speaking part of Switzerland. The two are now building the bridge across the "Röstigraben" and are drawing attention to WEDO there. In addition to the national expansion the international market is also not far away. A customer has just been acquired in the United Arab Emirates, who is very satisfied with the Swiss solution.


::button-primary[Read article]{link="https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_booster_2020_12_b1e1e6cf91.pdf"}

![](https://wedo-assets.sos-ch-gva-2.exo.io/2021_02_article_pr_2020_12_1024x724_5f87ed127a.png)

WEDO makes collaboration among colleagues easy - with a single tool. The startup from Fribourg is now stirring up the German-speaking Swiss market with a strengthened team. In the December issue of the startup and founder magazine "Booster", the founders talk about the beginnings and their futur plans.

large_2021-02-en-booster-wedo

medium_2021-02-en-booster-wedo

small_2021-02-en-booster-wedo

thumbnail_2021-02-en-booster-wedo

2021-02-en-booster-wedo

WEDO sets course for German-speaking Switzerland

> The platform offers great facilities for exchanges and collaborative work thanks to its very flexible structure.
> Joël Michelot, Logistics Director of the [Ensemble Hospitalier de la Côte](https://www.ehc-vd.ch/).

In its twelfth edition, the quarterly journal [Architecture Hospitalière](https://www.architecture-hospitaliere.ch/) devotes an [article](https://www.architecture-hospitaliere.ch/1718/wedo-collaborer-en-toute-simplicite/) to WEDO and collects testimonials from the two co-founders of the startup as well as from one of its most active users, Joël Michelot, Logistics Director at EHC.

Under Expert insight, WEDO is presented in detail as clarified by co-founders Antoine Sudan and David Dutch. In this article, they go back to the origin of WEDO and explain what the collaborative tool brings to companies in all sectors. As the health sector is currently one of the first markets for the application, the two co-founders describe the specificities of using WEDO in this context, using the example of L'Ensemble Hospitalier de la Côte. The institution now has some 150 users who have been collaborating with the solution for almost two years.

Discover how WEDO fits into such an important organization through the testimony of Joël Michelot who describes how the tool is now part of the daily life of his teams.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_03_architecture_hospitaliere_wedo_0de103a8e3.png)

::button-primary[Read the article]{link="https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_revue_Architecture_Hospitaliere_2020_4ab4ec7820.pdf"}

The magazine of tomorrow's hospital professionals is interested in our solution. Find the explanations of the two WEDO co-founders as well as the testimony of Joël Michelot, Logistics Director of the Ensemble Hospitalier de la Côte (EHC) and WEDO user.

large_2020-05-en-architecture-hospitaliere

medium_2020-05-en-architecture-hospitaliere

small_2020-05-en-architecture-hospitaliere

thumbnail_2020-05-en-architecture-hospitaliere

2020-05-en-architecture-hospitaliere

Hospital Architecture magazine gives the floor to WEDO

## 2019 retrospective

### Your work in WEDO

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_01_1_2019_chiffres_users_1_1024x1024_f3caf62c04.png)

### And on our side?

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_01_2_2019_chiffres_wedo_2_1024x576_ff99e74b7b.png)

### Many new features

In 2019, the WEDO team has worked on about twenty new features! We have created an update available to our users almost every month. The following computer graphic shows a review of all the innovations that have been developed during the past year. 

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_01_3_2019_nouvelles_fonctionnalites_1024x1024_200fc3f58c.png)

Our goal? To constantly improve our tool to make it more efficient and intuitive! Many of these innovations were created on the basis of the feedback we receive from our users. We are committed to providing a collaborative platform to our customers, that meets their needs and expectations. 

### And a new visual identity

WEDO has recently opted for a new visual identity. The idea was to update our logo by adding an icon that is easy to decline and that easily adapts to the different media we use. We hope to be easily recognizable and identifiable! 

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_01_4_logo_avant_apres_1024x576_d8d4892578.png)

## 2020, our anniversary year

This year WEDO will celebrate its 5th anniversary!

![](https://wedo-assets.sos-ch-gva-2.exo.io/2020_01_5_5_ans_wedo_3_1024x576_2b8466af2e.png)

WEDO is now a mature product that solves a real problem in companies. The quality of our solution and its ease of use make WEDO an intuitive solution capable of competing with market leading products from _Silicon Valley_.

The team is currently composed of 6 employees: two Sales Reps, two Software Developers, a Customer Success Executive and a Community Manager. For 2020, we want to surround ourselves with new collaborators to achieve our goals while ensuring quality customer service.

One of our missions for this coming year will be to extend our solution beyond the famous _Röstigraben_. WEDO has proven itself in the French-speaking swiss market, which is why we aim to replicate our success on the German-speaking side. Currently, we mainly have clients based in the French-speaking part of Switzerland, although our tool is available in German and English.

In 2020, we will continue to improve our tool to allow an increasing number of organizations to simplify their collaboration. We want to provide a tool that is efficient and intuitive. Therefore, the feedback we get from our users is essential and important to the efficient adjustment of our tool. Do not hesitate to give us feedback on your use of the platform and to communicate your expectations and needs regarding WEDO. Customer support remains at your disposal at all times. 

The whole WEDO team wishes you a happy 2020\. 

2019, a year of important change and new features for WEDO ! Throughout this article, let’s go over the highlights of the past year together and outline the goals of the upcoming year. 

large_2020-01-retrospective-2019-2

medium_2020-01-retrospective-2019-2

small_2020-01-retrospective-2019-2

thumbnail_2020-01-retrospective-2019-2

2020-01-retrospective-2019-2

Goodbye 2019, Hello 2020

May 23, 2019: The daily newspaper from Geneva (AGEFI) and leading economic and financial media in French-speaking Switzerland, published an article about WEDO. The writer, Sophie Marenne, describes the characteristics of our collaborative tool and highlights one of its main goals: create a direct link between meetings and the tasks that result from them. She also writes about the implementation of the solution in many companies of all sizes and attached to different sectors of activity in French-speaking Switzerland. 

If you wish to learn more about our solution and discover the testimonies of the two co-founders of WEDO in their interview, read the newspaper article! 

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_06_image_article_agefi_2_c3c0192222.png)

[Read article](https://bit.ly/2K0vdls)

The daily newspaper from Geneva (AGEFI), the leading economic and financial media in French-speaking Switzerland, published an article about WEDO. 

large_2019-06-en-agefi-1

medium_2019-06-en-agefi-1

small_2019-06-en-agefi-1

thumbnail_2019-06-en-agefi-1

2019-06-en-agefi-1

WEDO boosts the efficiency of meetings

## Manage corporate meetings using digital solutions 

On March 27th, the _HR Today_ newspaper, the Swiss media of reference in the field of human resources management, devoted an article to the very topical theme of the meeting madness. The "illness" of meeting, ironically characterized by this neologism, is an ailment from which many companies suffer. Nowadays, there are fortunately technological remedies to solve this real scourge which can cost a lot of time, energy and money.

Presenting WEDO as the Swiss software designed to facilitate the preparation, conduct and follow-up of corporate meetings, the editor gives a detailed portrait of our tool and highlights the solutions proposed to optimize the management of meetings. In this article, discover the testimonials of Antoine Sudan and David Dutch, co-founders of WEDO.

[![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_05_slide1_1_dd7cccfcba.png)](http://hrtoday.ch/fr/article/la-technologie-est-en-train-de-guerir-la-reunionnite-aigue-des-rh)

[Read the article](http://hrtoday.ch/fr/article/la-technologie-est-en-train-de-guerir-la-reunionnite-aigue-des-rh)

The press organ HR Today proposes to take an interest in digital tools that are committed to alleviating the problem of interminable and unproductive meetings. 

large_2019-05-en-today

medium_2019-05-en-today

small_2019-05-en-today

thumbnail_2019-05-en-today

2019-05-en-today

Technology is curing HR meeting madness

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_diapositive2_1_1024x576_cf4842d494.png)

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_diapositive3_2_1024x576_793221b569.png)

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_diapositive4_2_1024x576_73fa30a3dd.png)

![](https://wedo-assets.sos-ch-gva-2.exo.io/2019_01_diapositive5_1024x576_e789c0d9f8.png)

Relive the year 2018 of WEDO through this retrospective and discover the new members of our team. 

large_2020-05-looking-back-on-2018

medium_2020-05-looking-back-on-2018

small_2020-05-looking-back-on-2018

thumbnail_2020-05-looking-back-on-2018

2020-05-looking-back-on-2018

Retrospective 2018

> Antoine Sudan is a graduate engineer in project management. In 2014, while working in a company, the Staviacois finds that managing team tasks without the right tools can be chaotic in the face of a growing mass of information. He therefore decided to team up with a friend to develop an application capable of coordinating work in a company in a simple and efficient way.

"This will never work. That was the verdict of the first person to whom we presented our project three years ago. He was a former professor. He said it' s impossible to solve complicated problems with simple software. But that's exactly what my friend and I had in mind.

Fortunately, our engineer mentality quickly took over. What's the point of letting ourselves be beaten down by criticism?

It is best to get as much out of it as possible to find the right solution. In order to establish the chances of success of our application, we went to present it to several potential customers. Get out of the building, a rather difficult exercise for me. Indeed, the prospecting made me nervous at first. It's hard to get out of your comfort zone and present a growing idea to a business owner. In the end, it was by acting that I gained confidence. Our project became clearer as the meetings went on and I gradually set aside my doubts. My friend and I had a lot of questions and it was often our contacts who gave us the right answers.

Our tenacity seems to have paid off. WEDO is currently used by around 40 clients, including the Fribourg Cantonal Bank. My friend and I can live off the income from our business and therefore dedicate ourselves entirely to its development. One thing is certain: overtime will continue to accumulate! This is a new challenge that we have to face. When you're self-employed, you also have to know how to stop for a moment and look back to savour what you've accomplished. The bottle of champagne has been chilled for a long time. I hope that we will soon find the time to open it. »

> Our tenacity seems to have paid off

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_09_image_001_9c6997c758.png)

**Antoine Sudan**co-founder of WEDO Sàrl

Photo: © Kevin Schlüter ([Fri Up](http://www.friup.ch/maps/fri-up/)) / Source: 
[Original Interface article](https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_interface_2017_09_d56ea6676a.pdf)

An article on WEDO published in l'Interface de la Fédération Patronale et Économique (September 2017).

large_2020-05-en-interface-fpe

medium_2020-05-en-interface-fpe

small_2020-05-en-interface-fpe

thumbnail_2020-05-en-interface-fpe

2020-05-en-interface-fpe

The interface (Business and Economic Federation)

## WEDO, the startup that makes tasks clear.

**Estavayer-­le-­Lac »** WEDO is ready to conquer companies. Founded in August 2015 in Estavayer-le-Lac by two young engineers, David Dutch (IT) from Fribourg and Antoine Sudan (management), the startup offers an online application at [wedo.com](/). «It is a collaborative tool, which allows you to manage tasks in teams», summarizes Antoine Sudan.

**Duly identified** and in groups, the members of a company can enter tasks, plan them, assign priorities, delegate them, comment them, filter them, archive them, monitor their progress or receive notifications, among other functionalities. A special feature of this 100% Swiss application is that all data is securely hosted exclusively in Switzerland.

«We surveyed 300 business owners to identify the needs when we developed version 1, which was released in April 2015\. To date, around 30 companies are using our application, including a bank, residential homes and industrial companies. Their instantaneous feedback allows us to continuously refine the application, according to users' needs. As a result, we are now at version 20 of WEDO», explains the engineer.

The duo, who have been supported by Fri Up (coaching and locations) since November 2015, feel confident enough today to think bigger. «There are only two of us. But if everything works according to our business plan, we'll be able to hire as early as 2018», hopes Antoine Sudan.

\--

Interview by Stéphane Sanchez / Source: 
[Original article from La Liberté](https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_liberte_2017_02_06_4c7a2632ef.pdf)

An article on WEDO published in La Liberté of 06.02.2017.

large_2020-05-en-la-liberte

medium_2020-05-en-la-liberte

small_2020-05-en-la-liberte

thumbnail_2020-05-en-la-liberte

2020-05-en-la-liberte

La Liberté

The year 2016 is now over and we are taking advantage of the beginning of 2017 to release the new products developed at the end of last year. As a reminder, all these innovations have been proposed to us by our customers, we would like to thank them for the quality of our exchanges. Here are the new functionalities of version 20 (and previous versions), currently available for all our customers.

## Setting up external notifications

Since version 19, you can choose the days and times for sending notification emails. To do this, click **Profile** \> **Settings**. On the **Notifications** tab, choose your preferences and click **Save**. You will receive emails on the days and times you choose only if you have unread notifications in WEDO.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_01_diapositive1_e1541102523132_c4047fd665.png)

## Sorting task lists

Task lists can be sorted by dates (standard view), due dates, users or priorities.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_01_diapositive2_e1541102547111_ce773abf47.png)

## Info tab in topics

In each topic, discover the **Info** tab which regroups: the description of the topic, the exhaustive list of members, a graph with the progress of the tasks and the flow of activities.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_01_diapositive3_e1541102564358_cfda83d8af.png)

## Checklists V3: editing a checklist after launch

When you launch a checklist, you can now add tasks to it after launch. This allows you to add exceptions or additional tasks when using WEDO for your procedures.

## Redesigning the main menu

The main menu has been updated in version 19 for clarity. The **Users** page has been moved to the **Profile** menu and a new menu item has been added. The menu item includes your **First Name** and contains everything about you in WEDO. The menu is therefore much simpler and includes by default: 1\. Everything that concerns you, 2\. The topics you are a member of and 3\. The models you are a member.

## Redesign of the secondary menu

In version 20, the secondary menu has also been simplified thanks to a tabbed system. The title and list of members have been redesigned to take up less space on your screen. This affects your personal space but also the topics, templates and checklists.

Here is an example with the subject _Human Resources_ :

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_01_diapositive4_e1541102588390_6a21e137a8.png)

## Improved ergonomics of subject settings

When you click on the gear to open the **Settings** of a topic, WEDO now offers you a window with a tabbed system to improve understanding and navigation between settings.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2017_01_diapositive5_e1541102606773_bd24451085.png)

## Conclusion

This version closes the year 2016 and in particular allows us to simplify the ergonomics and navigation in WEDO. 2017 will see the arrival of major features that will allow you, we are sure, to support collaboration in your business more effectively. We wish you all a happy new year 2017 and a successful year in your exchanges with your colleagues.

Here are all the new features added at the end of 2016\. The new year promises major features that we are already looking forward to telling you about.

2020-05-wedo-v20-good-bye-2016-hello-2017

large_2020-05-wedo-v20-good-bye-2016-hello-2017

medium_2020-05-wedo-v20-good-bye-2016-hello-2017

small_2020-05-wedo-v20-good-bye-2016-hello-2017

thumbnail_2020-05-wedo-v20-good-bye-2016-hello-2017

WEDO V20: Goodbye 2016, hello 2017!

Trello

Asana

Decisions

Monday.com

eSéances

MS Teams

MS Planner

Hypercontext

OneNote

Every day, we juggle a series of tasks, from answering emails and attending meetings all the way to cooking dinner or finally folding that pile of laundry staring us down for days. Task management is everywhere around us, whether we realize it or not. 

But here's the catch: managing tasks is more than checking boxes. It's making sure the right boxes are checked at the right time, by the right people.

For individuals, good task management can mean less stress and more time to spend on what matters most to them. For teams and organizations, it's the difference between controlled chaos and seamless collaboration. When done well, task management becomes a superpower, moving businesses toward growth and ensuring projects are delivered on time (and with fewer sleepless nights).

In this guide, we're going to explore strategies, tools, and best practices that turn task management into a fine-tuned system. Whether you're wrangling your own to-do list or leading a team toward big goals, this can be your roadmap to staying on top of your game. 

Let's get started!


The Ultimate Guide to Task Management: Strategies, Tools, and Best Practices

## WEDO featured in *Focus Futur Digital* by *Bilan Magazine*

In its special [Focus Digital edition](https://issuu.com/smart_media/docs/focus_futur_digital), [Bilan Magazine](https://www.bilan.ch/) highlights WEDO, the Swiss collaborative platform revolutionizing meeting management and task tracking. As companies face growing challenges in organization and productivity, WEDO stands out as an innovative solution that simplifies planning, enhances collaboration, and optimizes decision follow-up.

### Key highlights from the article:

🔹 **A response to modern business needs**: WEDO overcomes the limitations of traditional tools by centralizing information and enabling real-time collaboration.

🔹 **Optimized meeting management**: The platform standardizes agendas, ensures smooth discussion follow-up, and records decisions transparently.

🔹 **A powerful task-tracking tool**: With advanced features such as Gantt charts and standardized checklists, WEDO improves team coordination and efficiency.

🔹 **Added value for HR processes**: The platform structures onboarding and offboarding procedures while facilitating recruitment tracking.

🔹 **A measurable time-saving solution**: Companies using WEDO report an average 55% reduction in time spent on meeting organization and task management.

🔹 **A solution designed for the future**: Adapted to remote and hybrid work, WEDO ensures security and accessibility, meeting the needs of modern organizations.


💡 Discover the full article and explore WEDO, the platform that transforms teamwork into a more fluid, efficient, and structured process!


::button-primary[Read the article]{link="https://issuu.com/smart_media/docs/focus_futur_digital"}

![image de l'article de l'édition spéciale du magazine Bilan, mettant en lumière WEDO, la plateforme collaborative suisse qui révolutionne la gestion des réunions et le suivi des tâches](https://wedo-assets.sos-ch-gva-2.exo.io/2502_BIL_LAU_Futur_Digital_9cf678362e.png)

### Learn more about WEDO

WEDO is committed to providing businesses with the tools they need to boost productivity, ensure data security, and facilitate collaboration.

**Want to try the tool? Start your 14-day free trial today.**
::button-primary[Try WEDO for free]{link="/signup"}

In its special Focus Digital edition, Bilan Magazine highlights WEDO, the Swiss collaborative platform revolutionizing meeting management and task tracking.

February issue of Bilan magazine, special Focus on Digital Futures

large_en-Bilan-2025.png

medium_en-Bilan-2025.png

small_en-Bilan-2025.png

thumbnail_en-Bilan-2025.png

en-Bilan-2025.png

The Swiss solution for centralising your meetings, tasks and procedures

![An illustration with people using the task-centered method, breaking tasks into smaller, actionable components.](https://wedo-assets.sos-ch-gva-2.exo.io/Header_Task_Centered_Approach_946bf1b0df.png)

Think about the last time you worked on a big project. Did it feel like your to-do list was spiraling out of control, sticky notes were cluttering your desk, and deadlines somehow kept sneaking up on you?

This is exactly the kind of chaos a task-centered approach is designed to fix.
Rather than getting lost in the big picture, this approach focuses on the real drivers of productivity—breaking projects and tasks into manageable steps, assigning tasks with clarity, and tracking progress in real time.

And it’s not just for project managers. Whether you’re planning a major campaign, juggling day-to-day responsibilities, or even organizing a grocery list, zeroing in on individual tasks instead of the big picture can completely change the way you work.

In this article, we’ll explore how the task-centered approach works, the benefits it brings to your productivity, and how tools like task management apps and checklist templates can help you stay ahead of the curve.

## What is the task-centered approach?
At its core, a task-centered approach is exactly what it sounds like: focusing on tasks as the building blocks of productivity. Instead of viewing a project as one massive undertaking, this method breaks it into smaller, actionable components. It’s like building a puzzle, piece by piece, you get closer to the complete picture.

What makes this approach stand out is its simplicity. By focusing on tasks, it shifts the emphasis from abstract goals to tangible actions. For example, instead of saying, “Finish the marketing campaign,” you break it into steps: “Write the email copy,” “Design the graphics,” and “Schedule social media posts.” This structure helps clarify what needs to happen and when, making it easier to keep projects moving.

### How it’s different from a project-focused method
Unlike broader project-focused methods, which often prioritize overarching goals and timelines, a task-centered approach zeroes in on the smaller details. This shift creates more transparency for team members, makes [assigning tasks clearer](https://wedo.com/features/tasks), and simplifies task tracking. For example, while a project-focused method might track progress by milestones, a task-centered approach tracks every step, ensuring nothing slips through the cracks.

### Why task-centered approach works
The task-centered approach is particularly effective for managing project tasks because it creates structure where chaos might otherwise reign. Using tools like a task checklist template or a task management app, it’s easier to break down complex work, set priorities, and organize tasks.

Let’s say you’re managing multiple projects. Instead of feeling overwhelmed, you can create a task list for each, prioritize items based on deadlines or importance, and keep everything on track.

## Key benefits of a task-centered approach
A task-centered approach is more than just a method for getting things done; it’s a practical way to manage work more effectively, whether you’re working solo or as part of a team. 

![Graphic titled 'Key Benefits of a Task-Centered Approach' with four benefits listed: 1. Improve team collaboration through clear task assignments, 2. Save time with streamlined processes, 3. Simplify managing multiple projects, 4. Increase focus and clarity with actionable steps.](https://wedo-assets.sos-ch-gva-2.exo.io/blog_key_benefits_of_a_task_centered_approach_en_73951fa942.png)

Here are some of its standout benefits:

### 1. Save time with streamlined processes
Instead of constantly figuring out what to work on next, a task-centered approach provides a clear plan of action. Tools like to-do list software and task management apps simplify the process, helping you outline priorities and track progress. For recurring activities, a task [checklist template](https://wedo.com/features/checklists) can be a lifesaver, ensuring you avoid wasting time on repetitive planning.

### 2. Improve team collaboration
When tasks are clearly defined, communication becomes much smoother. Everyone knows their role and responsibilities, which means fewer misunderstandings and greater accountability. By assigning tasks with specific goals, you help your team members stay aligned and productive.

### 3. Make managing multiple projects easier
Handling several projects at once quickly becomes overwhelming, but breaking them down into individual tasks makes everything feel more manageable. A task management app helps you organize tasks, set priorities, and adapt as needed.

### 4. Increase focus and clarity
When work is broken into actionable steps, it’s easier to focus on what matters most. Instead of feeling scattered, you can set goals for each task, tackle them one at a time, and build momentum with every small win.

## How task-centered tools make a difference
Let’s be real, no one wants to spend half their day figuring out what they’re supposed to do next. That’s where the right tools come in. They make the task-centered approach effortless, keeping you organized and helping your team stay on the same page.

### Task management apps
A solid task management app does more than just let you create a list. It helps you stay flexible and focused with features like real-time updates, and progress tracking. Need to reprioritize something? No problem, just move it up the list. These apps are built for handling multiple projects and make assigning tasks to team members clear and simple.

### Collaborative platforms for meetings and tasks
If your work involves meetings (and let’s be honest, whose doesn’t?), a tool like WEDO takes things to the next level. WEDO is more than a task tracker, it’s a collaborative workspace that ties your [meetings and tasks together](https://wedo.com/features/meetings). You can prepare meeting agendas, take real-time meeting minutes, and assign tasks as discussions unfold.

For example, instead of leaving a meeting with a vague idea of what’s next, your team walks away with a complete list of action items, deadlines, and ownership for every task. By the time the next meeting rolls around, you’re not chasing updates, WEDO’s task tracking keeps everything on point.

### To-do list software
For smaller, day-to-day operations, to-do list software can get the job done. It’s like an upgraded version of those old-school sticky notes, but smarter. You can categorize, prioritize, and track your progress all in one place without worrying about losing important details.

These tools don’t just make your work easier, they make it smarter. They help you save time, avoid bottlenecks, and stay organized, whether you’re leading a team or managing your own workload.

## Implementing a task-centered approach in your workflow
Making the switch to a task-centered approach doesn’t require a complete overhaul of your processes, but it does take a bit of intentionality. Here’s how you can start integrating this method into your workflow:

![Graphic titled 'How to Implement a Task-Centered Approach' with five steps: 1. Get everyone on the same page about the benefits of a task-centered workflow, 2. Choose the right tools for task tracking and team collaboration, 3. Set clear expectations and standards for task creation and deadlines, 4. Start small, monitor progress, and gather feedback before scaling, 5. Lead by example and demonstrate the approach in action.](https://wedo-assets.sos-ch-gva-2.exo.io/blog_how_to_implement_task_centered_approach_en_95adfa2cae.png)

### 1. Get everyone on the same page
Start by explaining to your team what a task-centered approach is and why it works. Highlight how breaking down large projects into smaller tasks makes them more manageable, improves accountability, and keeps everyone on track. 
Share examples of how this method can reduce stress and increase clarity across the team. Hold a kickoff meeting to introduce the idea, discuss benefits, and set expectations for how the team will work moving forward.

### 2. Pick the right tools
Choosing the right tools is key. Look for software that allows for easy task tracking and clear assigning of tasks to make adjusting workflows straightforward. Make sure the tool can handle both individual and team needs, whether you’re working on a single project or managing multiple priorities. Before rolling it out, test the software with a small team or project to ensure it’s the right fit for your workflow.

### 3. Set clear expectations and standards
Establish how tasks will be created, assigned, and tracked. For example:

- Write tasks in plain, natural language to ensure clarity.
- Always include deadlines, even for small tasks.
- Update task progress regularly so everyone is in the loop.

Having clear, consistent guidelines makes it easier for the team to adopt the new workflow and stay accountable.

### 4. Start small and build momentum
Introducing a task-centered approach across the board can feel overwhelming. Instead, begin with a single project or department. Monitor how the team adapts, gather feedback, and make adjustments before scaling up.

### 5. Lead by example
Change starts with leadership. If you’re a team lead or project manager, demonstrate the benefits by actively using the tools, assigning tasks thoughtfully, and keeping track of progress. Your team is more likely to embrace the approach when they see it working in action.

## Overcoming challenges in a task-centered workflow
Adopting a task-centered approach doesn’t mean your workflow will be flawless overnight. Challenges like shifting priorities, team alignment, and unexpected delays are all part of the process. The key is anticipating these roadblocks and having practical strategies to tackle them.

### Addressing shifting priorities
When deadlines overlap or new projects are added, it’s easy for tasks to feel like they’re spiraling out of control. This is where flexibility becomes essential.

**What to do:** Build buffer time into your schedules and embrace tools that let you adjust on the fly. For example, if a project’s scope changes, reassign tasks or tweak deadlines in your [task management](https://wedo.com/blog/master-collaborative-task-management-for-remote-teams) tool to reflect the updated plan.

### Ensuring clear communication
Miscommunication can quickly lead to missed deadlines or duplicated work. A task-centered approach depends on everyone knowing their role and how their work fits into the bigger picture.

**What to do:** Regularly review task assignments with the team, ensuring each one is specific and actionable. Use tools that centralize updates so no one is left guessing about what’s happening next.

### Managing task overload
A well-organized workflow can still be overwhelming if the sheer volume of tasks is too high. Taking on too much at once can lead to frustration or burnout.

**What to do:** Be realistic about what can be accomplished. Spread tasks evenly across the team, and don’t hesitate to adjust priorities when workloads become too heavy. Encouraging short breaks and celebrating progress can also go a long way in maintaining energy and focus.

## Conclusion
A task-centered approach offers a way to bring structure and clarity to the busiest of workflows. By focusing on actionable tasks and clear communication, it simplifies the path to achieving your goals. The real advantage comes when you combine this approach with the right tools to keep everything on track.

[WEDO](https://wedo.com) is designed to make this easier. With features like shared agendas, real-time meeting minutes, and task tracking, it helps teams move seamlessly from planning to execution. Every task is assigned, deadlines are clear, and progress is visible to everyone. It’s a collaborative platform that ensures nothing gets lost, and every meeting ends with actionable outcomes.

Ready to see how it works? [Try WEDO for free](https://wedo.com/signup) and discover how it can transform your workflow today.


Improve productivity with a task-centered approach. Break tasks into steps, improve team collaboration, and simplify workflows. Try WEDO for free today!

large_How can a task-centered approach improve productivity_.png

medium_How can a task-centered approach improve productivity_.png

small_How can a task-centered approach improve productivity_.png

thumbnail_How can a task-centered approach improve productivity_.png

How can a task-centered approach improve productivity_.png

What Is a Task-Centered Approach and How It Can Improve Productivity?

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

::button-primary[Try WEDO for free]{link="/signup"}

::button-primary[Schedule a live demo]{link="/demo"}

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

an executive assistant overwhelmed by work and demands

large_Executive assistants--EN.png

medium_Executive assistants--EN.png

small_Executive assistants--EN.png

thumbnail_Executive assistants--EN.png

Executive assistants--EN.png

Making daily life easier for executive assistants

Held once a month, quarter, or half-year, as required, these privileged meetings provide a confidential and open communication space, encouraging in-depth discussion of individual and collective objectives. They create a valuable opportunity to discuss each employee's specific challenges and needs, fostering better mutual understanding. Moreover, these meetings provide a framework for recognizing individual achievements and contributions, reinforcing a sense of accomplishment and belonging to the team. Thanks to these personalized exchanges, bilateral meetings contribute to more effective personnel management, more focused professional growth, and solid, fulfilling working relationships.

## Key topics for a bilateral meeting

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management. Here are some of these topics:

### 1. Ongoing assessment
Discuss objectives for the current period and assess progress and results achieved. Identify successes and areas requiring further attention.

### 2. Professional Development
Explore opportunities for employee development, training, and professional growth. Identify skills to be strengthened and possible progression paths.

### 3. Feedback
Exchange constructive feedback on work performed, highlighting strengths and addressing areas for improvement. Encourage open dialogue to stimulate continuous learning.

### 4. Needs and Challenges
Allow employees to express their needs regarding resources, assistance, or support to accomplish their tasks. Discuss possible obstacles and find solutions together.

### 5. Work-Life Balance
Address workload-related issues, stress levels, and work-life balance. Identify measures to support employee well-being.

### 6. Projects and Initiatives
Discuss future projects, new initiatives, and potential employee contributions. Encourage active participation and creativity.

### 7. Management feedback
Offer employees the opportunity to share their feelings about management, work methods, and team communication. Foster an environment of trust and continuous improvement.

### 8. Focus on Vision
Ensure that the employee understands and adheres to the team or company's overall vision, values, and goals.

### 9. Resources and Support
Identify the resources required for the associate's success and ensure that he/she has the proper support to carry out his/her tasks.

### 10. Long-Term Planning
Examine longer-term perspectives and discuss the employee's career aspirations and how these align with team or organizational goals.

_"Enabling discussions in bilateral meetings, in a more intimate way and with a long-term vision, brings a notable benefit to the employee's career in the company. It makes them feel valued, heard and recognized above all. Setting clear, long-term objectives is a real motivator for them."_

**Marie Rudaz-Jaeggi**, *[AmbitionSuccess.ch](http://ambitionsuccess.ch/)* - MORGES

Team leaders and employees can establish fruitful collaboration, foster professional development, and maintain a positive working climate by addressing these topics regularly and in-depth at bilateral meetings.

## Use WEDO to keep track of your bilateral meetings!

![1_1 ENFR.png](https://wedo-assets.sos-ch-gva-2.exo.io/1_1_ENFR_78b8a89537.png)

With WEDO, you can prepare your agenda jointly with your manager or colleague. In this way, each participant can prepare the questions or topics to be addressed.

Generally speaking, the agenda items for a bilateral meeting are recurrent. WEDO enables you to set the topics so that they recur from one time to the next to ensure that discussions are followed up and that objectives evolve.

Once completed, the minutes are locked and remain available to both participants for consultation.

::button-primary[Schedule a live demo]{link="/demo"}

During a bilateral meeting between a team leader and an employee, several key topics must be addressed to ensure effective communication and optimal management.

Startup

Ready to dive in?Start your free trial today.