The latest version of WEDO (#17) is now online for all our users. It includes the following improvements:

## Customer's logo

Each client can now replace the WEDO logo with their own logo in the application. The logo will also be automatically included in the task lists exported as PDFs. To change your company logo, go to Profile > Settings > Company tab.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive1_e1541102265442_fba84286d4.png)

## New filter system

For simplicity, the filter system has been redesigned. You will find two separate spaces above the task lists. On the left are the predefined filters (with additional options). On the right side, the display of tasks according to their status (in progress, completed and deleted).

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive2_e1541102284700_08feda6a01.png)

## Relative planning of checklists

When creating a checklist template, you can now choose the planned date and due date for each task. The schedule is set in number of days relative to the start date.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive3_e1541102304187_3856577fc7.png)

Once your template has been created, you will be asked to choose the launch date on which the planned dates and due dates will be calculated.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive4_e1541102322820_1f1bb6ed06.png)

The checklist launched, will send the planned tasks to the right people.

## Exporting tasks individually

An option is added in the export window. You can now choose whether you want to export all tasks or only the selected tasks. Let's say I want to export a single task. I select it, click **Export** and choose the **Selected tasks** option.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive5_e1541102344906_c3289e7ddc.png)

## Editing comments

A comment entered can be modified or deleted. This can only be done by its editor and within 15 minutes. After this time, the comment will no longer be editable for traceability reasons. This delay will allow you to modify the comments in case of a typing or spelling mistake for example.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_11_diapositive6_e1541102370187_f450f7fb49.png)

## Removal of observers

An observer can now be deleted (after addition) on a task. This can only be done by the person who added the observer or the observer himself.

## Conclusion

This is a nice version of WEDO that brings even more performance and simplicity to our collaborative tool. Thank you to all our customers for their feedback that allows us to improve WEDO week after week. Keep an eye on our blog, new features are still planned for the end of this year 2016.

This new version of WEDO includes several improvements proposed by our customers. 

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Six improvements for WEDO version 17

This WEDO update brings an improvement in the internal notification system. The main goal is to limit the number of notifications, while maintaining an adequate level of information.

The merging of notifications takes place on three levels:

* Merging notifications related to the same event
* Updating of notifications according to their relevance
* Deletion of notifications in case of false manipulation

## Merging notifications related to the same event

Let's imagine for example that Michel creates a topic on the network and then adds members; in the order John, Paul and Myriam. With the old notification system John would have received three notifications. One for having been added to the members personally, one when Paul was added and one when Myriam was added. With the new version, John will receive a notification that he and two others have been added as members of the topic.

## Updating of notifications according to their relevance

When I want to inform a person that a task has been completed, I must first add them to the observers. This will generate two notifications ("added as observer" and "task completed") for the person concerned. With this new version, the notification "added as observer" will be updated to "task completed". This will leave in the WEDO account of the person concerned only one notification and not two.

## Deletion of notifications in case of false manipulation

If more than one person is added as an observer to a task and someone inadvertently completes it and then restarts it, each observer would previously receive two notifications. WEDO is now able to understand that this is a false manipulation and therefore will not notify any observers via the notifications.

## Conclusion

With intelligent notifications, you get just the right number of notifications to keep you informed of important events that affect you. Feel free to send us your comments and suggestions for improvement via support in WEDO.

Intelligent updating of notifications to get just the right amount of information.

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Intelligent merging of notifications

## "A simple, intuitive and user-friendly tool."

Launched by David Dutch and Antoine Sudan, WEDO is a 100% Swiss collaborative tool for companies of all sizes. Available in French, German and English, the platform allows employees to network in the management of their tasks, meetings and projects. Followed by Fri Up for almost a year, the start-up has the ambition to become a national reference.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_10_stemutz_photo_fri_up_we_do_web_imh_8113_caa4d3eb64.jpg)
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## How did you meet and when did the idea of a joint project arise?

Antoine: "We met on the train in 2003 when we were on our way to the Technical Professional Maturity Course (EPSIC). A good alchemy quickly set in, as did the idea of creating our own company to combine our skills. After studying engineering, we each worked on our own, maintaining special bonds of friendship. It was an important step to gain experience and mature our project."

David: "We launched WEDO when we realized the need to develop a collaborative tool to centralize a company's information and network its employees in the management of their tasks, sessions and projects."

## Many tools exist on the market in project management. How does your product stand out?

Antoine: "First of all, we conducted interviews with some 300 company directors with between 5 and 4,500 employees, with the aim of understanding their organisations and their needs in order to develop our tool. On this basis, we built the WEDO platform. It allows prioritizing, planning, delegating and classifying tasks, while offering a global vision to each employee on all his tasks, the progress of the tasks he has delegated to his colleagues and the person responsible for each activity within a project. Communication between collaborators is then managed in the form of tasks that include a comment system. History is recorded to keep track of activities."

![](https://wedo-assets.sos-ch-gva-2.exo.io/2016_10_montage_fr_1024x614_9a5a620c62.png)

## What is the first feedback you have received from users?

David: "All of our customers mention the simplicity, ergonomics and user-friendliness of the tool. We remain very attentive to the users' needs. They provide us with valuable information in the optimization of our solution and the development, if necessary, of new functionalities. In the long term, we want to become a Swiss reference in collaborative tools for companies".

## How did you get to the North Incubator?

Antoine: "Pierre-André Arm, director of COREB, has become a WEDO customer. He then suggested that we contact Fri Up. And last November, we got our sesame for a coaching from the Association and accommodation at the North Incubator in Morat.

David: "Our coach, Markus Ith, helped us with administrative aspects such as insurance and accounting. Today, he mainly follows our dashboards and puts us in touch with prospects."

\--

Interview by Véronique Grady / Source:
[Original article from the info patronale](https://wedo-assets.sos-ch-gva-2.exo.io/article_wedo_info_patronale_2016_10_a72296cd65.pdf)

An article on WEDO published in October 2016 in the "info patronale" business news

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Info Patronale

## Proximity

WEDO is based in the heart of the French-speaking part of Switzerland, close to you. Its employees are easily reachable by phone or by email. 

## Collaboration

Collaboration is the most important element of any professional activity, today more than ever. WEDO is a web application that supports this collaboration by facilitating it and making it visual. In the office or on the move, your colleagues and the operating activity of your company will be with you at all times. 

## Simplicity

The first impression is always the same: “a simple, intuitive and user-friendly interface”. It only takes a few minutes to understand the collaborative tool. Everyone can get organized in a few clicks thanks to WEDO. 

## Communication

Communication is the key to success. Is it not true for human resource management, project management, collaboration within a company and human relationships in general? 

## Efficiency

The goal is to be efficient without wasting any time. Organization is therefore necessary, but it should not disturb the completion of an activity. In this sense, providing an efficient tool is a constant challenge. 

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Why us?

From new features to milestones, relive the year 2022 with us. ✨

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2022 | Our Year in Review

"With WEDO, all meetings are managed efficiently and easily by our bank and our Board of Directors." 🚀

Check out the testimonial of Antonella Andenmatten, team leader at Raiffeisen Bank Mischabel-Matterhorn, who tells us how they use WEDO.🎬

Thanks to the whole team at Erlebnisbank - Raiffeisen Mischabel-Matterhorn for the kind welcome and the time spent to make this video!

Don't forget to activate the subtitles to access the English version.

🎦: www.air-production.ch

::youtube-video{#5-L-H67Kcj0}

"With WEDO, all meetings are managed efficiently and easily by our bank and our Board of Directors."

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Check out the testimonial of Antonella Andenmatten, team leader at Raiffeisen Bank Mischabel-Matterhorn

## What are the organizational challenges in the education sector?

For educational organizations, communication and collaboration are central and essential issues. The management of these structures must be able to actively exchange with all departments to ensure the smooth running of their institution. Management's responsibility is also to foster optimal collaboration between administrative and pedagogical teams.

In terms of collaboration, here are some challenges in the education field:

 🗓️ Managing, monitoring and ensuring the efficiency of various meetings: board of directors, deans' meetings, pedagogical meetings, bilateral meetings, team meetings, etc.

✅ Complete and review tasks of the school management and professionals, as well as of the individual departments, competence centers and partner institutions

 📋 Manage recurring procedures

---

## What hinders organizations from working together efficiently?

Employees often have to reach their objectives with limited and inefficient resources. Email remains the most common used communication channel, and it is to be criticized that few truly collaborative tools are available in everyday education.  
Another finding is that meetings are often poorly prepared, often too frequent, and sometimes interminable… in short, unproductive. However, meetings are crucial for the exchange of information. In the sector, these meetings bring together multiple actors: members of the management, administrative staff, deans, professors or teachers, as well as external stakeholders. The challenge for the management is to efficiently manage these multiple meetings while involving each participant before, during and after the meetings.  
So how do you overcome these organizational and collaborative difficulties while encouraging the digitalization of processes?

## Our solutions to improve collaboration within schools and faculties

WEDO is a collaboration tool that is perfectly suited for the internal organization of schools and faculties. Our solution is already helping many institutions to overcome their organizational challenges and improve internal communication.

![](https://wedo-assets.sos-ch-gva-2.exo.io/2022_08_wedo_education_1_7b7a9d1792.svg)

Find out how the **WEDO platform** supports schools and faculty in their daily collaboration.

### 1\. Create a collaborative structure tailored to the education sector

Each department or service of the institution can manage its various projects organized in "workspaces". These spaces allow the institution's employees to share meetings, tasks and files. TheWEDO solution brings together all these features on a single platform. 💡Note that collaboration with external specialists is also very simple and possible without additional costs.

### 2\. Manage all meetings in one tool

From workspaces, users can manage all their meetings with WEDO: from the Board of Directors to the Deans, including pedagogical meetings and bilateral discussions. With the "Meeting" module, agendas can be prepared together as a team, minutes can be taken in real time, and assigned tasks can be tracked from one meeting to the next.

### 3\. Prepare agendas collectively

Unproductive meetings are usually the result of poor preparation. The feature that changes the daily life of management and administration is, without a doubt, the collective preparation of meetings. With WEDO, each employee can complete the agenda to prepare their contributions in advance. It is also possible to share and add documents, for all the information that will be consulted in advance or presented during the meeting (PDF, Excel, Word, PowerPoint, etc.).

### 4\. Highlight decisions made during meetings

Meetings are often closed without having documented clearly made decisions or knowing the pending issues and their deadlines. With WEDO, it is very easy to document the decisions and delegate the associated tasks in a reliable way. The meeting minutes are always clearly organized so that the relevant information can be found immediately.

### 5\. Delegate tasks in meetings

It is possible to create tasks and delegate them immediately during the meeting. Thus, the employees involved will be operational as soon as the meeting is over. From one meeting to the next, WEDO keeps track of the tasks completed so that you can always keep an eye on the deadlines set.

### 6\. Transparent and simple communication on running tasks

The task manager integrated into the WEDO platform simplifies collaboration and communication. It is possible to comment on a task, to share information and exchange with the people involved in its completion. A notification system allows you to stay informed in case of changes or important information.

### 7\. Find information quickly

With the powerful search function integrated in WEDO, you can access the required information with just a few clicks. The search runs across the platform using keywords. In this way, users can find meeting minutes, important decisions, tasks and files that contain the keyword they are looking for.

## WEDO is the ideal tool for Schools and Faculties

WEDO is a tool that brings teams together by providing multiple opportunities to communicate and collaborate efficiently. By integrating our solution in many schools and faculties, we understand the educational sector's organizational challenges. Enhance collaboration within your institution with our features:

🗓️ Agenda preparation, real-time minute taking and tracking of delegated meeting tasks.

✅ Collaborative management of tasks through workspaces. 

▶️ Automation of workflows to improve the quality of internal processes.

![WEDO-education-2_EN.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_education_2_EN_d4dae7e484.png)

These customers have chosen WEDO to collaborate efficiently in their schools:

::button-secondary[Learn more about their testimonials]{link="/industries/schools-faculties"}

Holding and tracking meetings, coordinating between departments, exchanging information and managing administration are daily challenges for the education sector. Learn how WEDO helps schools and academic institutions improve collaboration by optimizing their meeting and task management.

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How does WEDO help schools and faculties improve their collaboration?

## Management of recurrent procedures: what are the challenges?

In administrative departments, process management is an integral part of daily activities. Procedures are often summarized as lists of tasks to be performed in a predefined order. While these steps are common and everyday for educational institutions, completing them can be difficult and may challenge the institution's quality assurance. Let's explore some common obstacles together:

* A large amount of information to process through different communication channels: internal documents and notes, emails, calls, letters, etc.
* Complex organization: many employees involved in the process.
* Transversal coordination (several departments and sites involved).
* Documents that are not up to date and follow-up files that are not very collaborative, even complex (spreadsheets, Excel sheets, Word documents).
* A lack of clarity in the tasks to be accomplished (no reference document or with incomplete explanations)
* A hybrid work mode: face-to-face and remote employees.
* A lack of global communication that can jeopardize the quality of execution.
* A staff leaving the company, which hinders the completion of a procedure in cases where the former employee had the necessary know-how and knowledge.

![WEDO-education-3.png](https://wedo-assets.sos-ch-gva-2.exo.io/WEDO_education_3_f57f4a4685.png)

Does this list remind you of situations you have experienced? Do you work in the education sector and think your procedures' conduct could be improved?

WEDO offers you the **Templates and Checklists** feature that allows you to increase the efficiency and collaboration of your departments. Find out how to automate your institution's routine procedures by quickly creating templates and generating predefined task lists.

## We help you manage your recurring procedures

### 1\. Model your recurring procedures

#### ✅ List and assign tasks

Ensure the quality and monitoring of your internal processes by creating templates for each procedure. This way, the employees get a clear and structured overview of the processes in place and the tasks for which they are responsible.

#### 📅 Plan the tasks

For each task, define deadlines relative to a reference date. When you launch a checklist based on the template, the deadlines will be automatically generated. You can then distinguish :

* Tasks to be done before the reference date
* Tasks to be done on the reference date
* Tasks to be done after the reference date

#### ↗️ Sharing information

The templates will also allow you to transmit knowledge to employees while maintaining consistency in executing procedures. Train new employees efficiently by giving them access to the checklist templates that concern them.

#### 📋Modify template tasks at any time

Does a procedure need to be reviewed? Authorized users have easy access to the model's tasks to revise it.

### 2\. Launch a checklist when the procedure is to be performed

Is your template ready? All you have to do is launch a checklist to start a procedure! Then, your colleagues instantly receive the tasks they are responsible for in their personal space.

### 3\. Collaborate and communicate easily

Communicate with your colleagues by commenting on the tasks from each current checklist. Your colleagues will be instantly notified and can exchange with you.

### 4\. Follow the progress of the procedures in progress

With this feature, your follow-up is assured, and you can :

* Analyze the progress of a specific checklist.
* Get a global view of the progress of all current checklists.
* Sort checklists according to their progress percentage or their reference date.

## Education sector: standardized procedures to ensure quality

Ensuring the quality of services to customers and partners is a significant challenge for training institutions. Many institutions obtain certifications and labels, such as the ISO standards (21001:2018) for education and training organizations. The administrative requirements to obtain these certifications are often tedious. WEDO will assist you throughout the implementation of these particular procedures. Once your institution is certified, the Templates and Checklists will ensure quality in executing your institution's internal processes.

## Some examples of procedures you could manage with WEDO in your institution

### **Management, Administration & Secretariat**

* Organization of the school start
* Material orders
* Preparation of the timetables
* Preparation of the curricula
* Annual budget
* Organization of graduation ceremonies
* Certifications & labels
* Administration of the alumni network

### **Human Resources Management**

* Entry of an employee
* Leave of an employee
* Recruitment process

### **Admissions Office**

* Student application
* Student matriculation
* Student visa

### **Pedagogical groups**

* Exam preparation
* Pedagogical days
* Organization of activities
* Organization of congresses

### **Academic events**

* Open house
* Alumni meetings
* Information events
* Special events

### **Marketing & Communication**

* Communication campaigns
* Marketing campaigns
* Translations

---

Want to test our tool to manage recurring processes in your educational institution?

::button-primary[Try WEDO for free]{link="/signup"}

These customers have chosen WEDO to collaborate efficiently in their schools:

::button-secondary[Learn more about their testimonials]{link="/industries/schools-faculties"}

In administrative services, process management is an integral part of daily activities. Do you work in the education sector and think your procedures could be improved? WEDO offers the Templates and Checklists feature to help you track and collaborate on your processes. In this article, you will find out how to automate the recurring processes in your educational institution.

Communication

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